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University of Washington COUNSELING SERVICES COORDINATOR in Seattle, Washington

Req #: 226311


Posting Date: 08/31/2023

Closing Info: Open Until Filled

Salary: $4,130 - $5,995 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf) Although open until filled, priority application date is September 14, 2023.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Position Purpose:
The Counseling Services Coordinator will serve as primary contact and advisor for all inquiries from prospective and current UW students regarding undergraduate and graduate study at the School of Music.

Position Complexities:
Primary complexity entails balancing the needs of the School of Music as a whole with the individual special issues for each of the School's many degree programs.

Position Dimensions and Impact to the University:
This position provides information to prospective students as well as current UW students who are not, or not yet, Music Majors. Because this position interacts with students, parents, teachers in the community, and others, the dimensions are broad and the impact to the University is important.


Admissions and Recruitment (35%):

  • See as primary contact and advisor for all inquiries from prospective and current UW students regarding undergraduate and graduate study at the School of Music. Provide timely response and appropriate follow-up.

  • Provide pre-major advising to current UW students and transfers interested in Music major; provide counseling and recommendations for preparatory classes for Music major, program eligibility and degree requirements. Advises on course selection prior to access of major, and in making alternate plans where appropriate.

  • Disseminate information on School of Music degree programs, career options, courses, and ensembles, and general information about the UW through email, mail, phone, and in-person visits. Provide advice and information on non-major opportunities, including ensembles, lessons and courses. Advise students on Music minor program.

  • Provide guidance to high school and transfer students on preparation for Music major.

  • Maintain database of prospective students.

  • Plan campus visits for prospective students and their families.

  • Guide prospective students through application and admissions process. Provide reminders of application and audition deadlines.

  • Plan, schedule, manage, and run four yearly audition dates (September, January, & February).

  • Work closely with Office of Undergraduate Admissions to monitor and support applications of prospective music students. Work with Undergraduate Academic Advising on Advising and Orientation for incoming freshmen and transfers.

  • Provide backup to the Graduate Program Advisor as needed to build, launch, and manage the UW Graduate School’s new graduate admission software (Slate).

  • With Office of Undergraduate Admissions, create and send automated replies to applicants and information “blasts” regarding ensemble auditions.

  • Maintain statistics and create reports on audition and application data.

  • With Undergraduate Adviser, plan and execute New Music Major Orientation.

  • Develop and coordinate potential recruiting opportunities with Faculty members to boost enrollment in targeted programs.

  • Supervise student assistants in advising office concerning inquiries about admissions.

  • Represent the School of Music off-campus through local high school and community college visits.

  • Represent the School of Music as student recruiter at conferences and recruiting fairs, including WMEA/NAfME (February) and NACAC PVA Fair (September-October).

  • Assist with designing and distributing recruiting materials, including posters, viewbook, website, and select magazine advertisements. Work closely with Director of Marketing to facilitate development and distribution of materials in a cost-effective and timely manner.

  • Work with other offices on campus as needed, including Undergraduate Admissions, The Graduate School, First Year Programs, Office of Minority Affairs, Undergraduate Academic Affairs, GSEE etc.

  • Provide career advising for students. Help students learn about the best ways to place themselves on the job market, to learn to write a professional resume, organize their own PR, etc, as well as imagine alternate ways to professionally participate in the musical life.

  • Create and facilitate twice-monthly information sessions for prospective undergraduate students.Outreach (35%):

  • Coordinate clinics, master classes and other events for visiting school ensembles.

  • Serve as primary contact for community members seeking to hire School of Music student performers. Maintain, update and distribute Student Referral List.

  • Respond to inquiries from local non-profit groups and community organizations seeking gratis performances by School of Music students.

  • Supervise student assistants as available.Other Duties (30%):

  • Organize and oversee annual autumn and winter auditions by current and prospective students. Perform related website maintenance which includes collaborating with directors of SoM choirs, orchestras, bands, and jazz ensembles to organize audition scheduling and preparation of required audition excerpts.

  • Collaborate with UW Libraries to produce the Allen Library Concert Series, which provides SoM students with additional performance opportunities and attracts audiences from the UW and surrounding community year-round.

  • Plan and manage social events for the SoM including the welcome event (September).

  • Organize other performance opportunities as assigned by Director.

  • Head the Grand Finale planning committee (June).

  • Serve on the SoM’s DEIA Committee and represent the School of Music as a member of the UW Arts Diversity Liaisons.

  • Collaborate with the UW Study Abroad Office and perform research to be able to advise SoM students on music study abroad opportunities.

  • Collaborate with Seattle area arts organizations to create internship opportunities for SoM students interested in gaining experience in arts administration, archive work, and arts education.

  • Other duties as assignedLead Responsibilities:Recruitment, Outreach, Prospective Student Services, AdmissionsSupervisory Responsibilities:The Counseling Services Coordinator may supervise undergraduate and graduate student assistants. MINIMUM REQUIREMENTS:

  • Bachelor's Degree in Arts and/or Humanities

  • Three years of experience in similar field. ADDITIONAL SKILLS

  • Comprehensive understanding of the student experience of learning to perform, compose, and study music. Ability to communicate with and inspire prospective students through one’s own personal experience as a musician.

  • Experience with contemporary social media applications.

  • Excellent writing skills,

  • Excellent presentation skills. Must be comfortable giving presentations in front large audiences as well as in one-on-one meetings. DESIRED QUALIFICATIONS

  • Experience working in a higher education setting.

  • Experience working in a School of Music within a large R1 university, such as the UWCondition of Employment:The Counseling Services Coordinator is assigned to an office space in the Music building. They may telework in a hybrid schedule with approval from the Administrator. This role will occasionally work evenings and weekends at recruiting events, conferences, or musical performances.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.