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Lamar Advertising Administrative Specialist in Seattle, Washington

Description The Administrative Specialist is the glue that holds the office together! If you're the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Seattle, WA is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Seattle, Washington and the surrounding areas. The purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support to the various departments. It will work closely with the Office or Business Manager to ensure that the office functions efficiently and effectively by assisting or ordering production, Proof of Performance (POP), billing, social media, and AP/AR responsibilities. Want to hear more about Lamar? Check out these videos: About Us Our Relationships Giving Back Program What you can expect from us: A Monday-Friday 8a-5p work schedule An hourly range of $23 - $27/ hour dependent on relevant experience and qualifications 120 hours of paid time off (PTO) that increases with tenure 12 paid company holidays including Presidents Day and Juneteenth A comprehensive 6-week training program Career advancement opportunities Ongoing professional development and internal leadership programs to maximize your career potential Multiple medical plan options Dental and vision insurance 401K plan with company contributions for participation Paid parental leave Wellness program incentives such as medical plan premium holidays and HSA contributions What we're looking for in YOU: Requires an excellent command of the English language, both written and verbal Skill in speaking with persons of various social, cultural, economic, and educational backgrounds. Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive Must be able to work independently and as a team member. Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to use fax machine, copiers, scanners and binding machines. This position requires the ability to handle different challenges each day and adequately prioritize those demands Education and experience: High school diploma or Equivalent required Associates degree and/or bachelor's degree (in Business, Marketing, or another related field) preferred 2 years of office experience is required. In lieu of experience, college education will be accepted. A driver's license is preferred Or another equivalent combination of education and experience Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position. Candidates with a disability in need of an accommodation to fulfill our application requirements should email . A day in the life: Complete all online and manual Proof of Performance (POP) reports to meet corporate deadlines which includes downloading pictures daily into the POP system and emailing POP photos to AE's and/or directly to clients upon request Drafts/enters contracts into billing system Review and monitor the Aged Trial Balance (ATB) report each month. Includes sending correspondence to clients, initiating cash corrections, handling AR refunds, processing write-offs, reconciling customer accounts, and following up with clients. Assist Office or Business Manager with or handle collection issues and Human Resources related tasks Maintain