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Serco Squadron Scheduling Assistant in Scott AFB, Illinois

Position Description

United States Air National Guard Flying squadron operations support functions requires a series of Administrative Professionals providing skills such as aircrew Scheduling, Operations Training support, Standardizations & Evaluations (Stan/Eval) support, Unit Programs Coordinator (UPC)/Commander Support (CS), and Mobility/Unit Deployment Manager (UDM). These administrative professionals will provide non-flying duties in ANG squadrons that traditionally utilize aircrew to fill as additional duties.

Work locations will be in ANG squadrons across the United States.

In this Squadron Scheduling Assistant role, you will:

  • Work in a challenging, dynamic process.

  • Even after the schedule is printed, numerous changes are normally required because of aircraft mechanical problems, medical issues, flight evaluation requirements, expiring event currencies, deployments and student training continuity.

  • Weather conditions and other factors beyond the control of the scheduler also limit flying opportunities.

  • The scheduler needs to be able to adapt quickly to changing circumstances in a medium-to-high stress environment.

  • Coordinate with the training officer, scheduling officer, squadron aviation resource management (SARM), UDM, squadron weapons officer, and Operations Officer (DO) to arrange a schedule & airspace to facilitate operational, qualification, upgrade, test, exercise, and continuation training accomplishment to meet required currency and progression standards, in accordance with DO priorities.

  • Build long and short-range shift schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.

  • Keep track when crewmembers are scheduled leave, temporary duty, have scheduled medical appointments or other scheduling commitments. Contractor shall correct crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie tasking’s.

  • Track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer. To the maximum extent possible, schedule aircrew based on experience to mitigate Operational Risk Management (ORM). Updates shall be reported to squadron and wing leadership.

  • Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.

  • Obtain aircraft and equipment availability data from maintenance and schedule crewmembers for training, exercises, simulators, and operations, as required.

  • Coordinate with Maintenance for scheduling and configuration changes due to operational flying needs. (Takeoff & Land time changes, add lines, Functional Check Flights, Operational Check Flights, operations cancellations, configuration limitations)

  • Publish/post scheduling data for unit long/short-range ground/academic, flying, and simulator training event schedules on PEX, or equivalent computer database systems.

  • Comply with Operations Group and scheduling chiefs’ locally-developed guidance when building the schedule.

  • Act as the point of contact for Air-to-Air refueling scheduling and coordination. Maintain continuity with regional aerial refueling entities.

  • Determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.

  • Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.

  • Coordinate with Operations Support Squadron (OSS) Plans department, outside agencies/exercise participants and higher headquarters, for example: RED FLAG, GREEN FLAG, Weapons School support, for reporting and to facilitate exercise and special event schedule coordination.

  • Provide inputs to OSS Scheduling and update daily Supervisor of Flying (SOF) and Top 3 schedules.

  • Correlate sortie length and airspace requirements with syllabus requirements.

  • Assist in alert pilot scheduling as required by Air Combat Alert.

The Squadron Scheduling Assistant shall attend:

  • Weekly special use airspace scheduling meeting for schedule coordination and conflicts.

  • Weekly planning/coordinating airspace restrictions meeting for schedule coordination and conflicts.

  • Monthly range scheduling meetings as outlined in Table 3 – Performance Locations for schedule coordination and conflicts.


To be successful in this Squadron Scheduling Assistant role, you will have:

  • High School Diploma/GED

  • Secret Security Clearance

  • Three (3) years’ experience providing administrative flight scheduling support to DoD organizations

  • Experience using USAF or other DoD Services Scheduling applications. Patriot Excalibur (PEX) or GTIMS highly desired.

  • One year experience in the use of Microsoft Office applications/e-mail systems or the equivalent.

This position is being advertised for the purposes of a proposal. It is contingent upon contract award or funding award.

If you are interested in supporting and working with our military and sailors and a passionate Serco team- then submit your application now for immediate consideration. It only takes a few minutes and could change your career!

Company Overview

Serco Inc. (Serco) is the Americas division of Serco Group, plc. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state and local governments, and commercial clients. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Headquartered in Herndon, Virginia, Serco Americas has over 9,000 employees and is part of a $4 billion global business that helps transform government and public services around the world. At Serco, our employees are our most valuable asset - we listen, respect and support them throughout their career at Serco. We invite you to become part of our dynamic team. Serco is an equal opportunity employer committed to diversifying our workforce (Race/ Color/ Sex/ Sexual Orientation/ Gender Identity/ Religion/ National Origin/ Disability/ Vets).

To review Serco benefits please visit: https://www.serco.com/na/careers/benefits-of-choosing-serco .

If you require an accommodation with the application process please email: careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email Agencies@serco-na.com .

Click here to apply now (https://careers-sercona.icims.com/jobs/38792/squadron-scheduling-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834477830)

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ID 38792

Recruiting Location : Location US-IL-Scott AFB

Category Administrative/Clerical

Position Type Full-Time

Security Clearance Secret

Telework No - Teleworking not available for this position