Job Information
Ellis Medicine Accounts Payable Clerk II in Schenectady, New York
The Accounts Payable Clerk II is responsible for processing payments to vendors for hospital supplies and services. This includes matching appropriate information, investigating discrepancies with vendors and the Purchasing Department, and preparing checks for distribution. The Accounts Payable Clerk II is also responsible for daily processing of bank deposit. This includes sorting the mail delivered daily from mail courier, batching EOB’s per payment vendor, scanning check batches and printing payment detail report for accounting.
EDUCATION AND EXPERIENCE REQUIREMENT(S)
High School Diploma required. Associates Degree preferred.
1-3 years of previous accounts payable experience preferred. The ability to communicate effectively and professionally is necessary as Accounts Payable spends a significant amount of time working with vendors and other hospital departments.
GUIDING BEHAVIORS:
Communication: Listen to understand, before seeking to be understood.
Collaboration: Deliver outstanding service ensuring that safety comes first.
Compassion: Serve every person with empathy, dignity, and compassion.
PHYSICAL REQUIREMENTS
The position is located indoors under normal working conditions. Should be able to push/pull 25 lb., lift/move 15 lb. from floor to table, be able to perform moderately difficult manual manipulations such as using a keyboard, writing and filing for extended periods of time, must be able to perform tasks which require hand-eye coordination such as data entry, typing and using photo copiers. Mobility requirements may include the ability to sit at a computer terminal or workstation for a prolonged period in addition to being able to squat, stand and walk for a reasonable length of time and distance. Sensory requirements include the ability to articulate and comprehend the spoken English language in addition to being able to read the English language.
PRIMARY RESPONSIBILITIES OF THE POSITION:
Accurately code and process invoices for payment.
Match invoices with receiving and purchase orders.
Review and reconcile invoice discrepancies in a timely manner. Prepare invoice discrepancy form and forward to Purchasing Department.
Address and respond to vendor inquiries.
Routine data entry associated with A/P.
Sort daily mail delivery. Keep EOB’s with checks for deposit and forward on EOB’s with no check payment to Patient Financial. Batch EOB’s by payment vendor
Detach checks from EOB’s run a tape for check total in the batch. Complete a cover sheet.
Scan check batches to bank by 4pm daily
Copy cover sheets and give to Accounting Clerk
Forward EOB’s and cover sheets to Patient Financial once deposited.
Assist in the processing of the weekly check run. Checks are reconciled to invoice packages; any errors are investigated and resolved.
Packages are sorted by those over $1000 and under $1000. Those greater than $1000 are provided to appropriate people for signatures by Tuesday afternoon. Checks under $1000 are separated and mailed.
Checks to be released are put into envelopes and readied for distribution Wednesday morning.
Assist with year-end accrual of items received but not entered into the A/P system. At year-end an accrual is done for every open purchase order.
Processed invoice packages are filed on a weekly basis.
Prior year files are boxed, and current year files are set up by the end of January.
Continuing education records completed and forwarded to Human Resources annually regarding mandatory educational requirements.
Other duties as assigned by the Manager of Payroll and Accounts Payable.
Ellis Medicine is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex/gender, age, national origin, disability, genetic information, predisposition or carrier status, military or veteran status, prior arrest, or conviction record, marital or familial status, sexual orientation, transgender status, gender identity, gender expression, reproductive health decisions, or domestic violence victim status.
Salary Range: $17.46-$25.32/hour Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.