Job Information
Sarasota County Government Mail & Print Services Coordinator in Sarasota, Florida
Department:
General Services
Start Here. Grow Here. Stay Here.
Are you an administrative guru with prior experience in finance and/or the post office? We are in need of a Mail & Print Services Coordinator, known for their customer service, Microsoft Office skills, and a strong attention to detail and data accuracy. This position is mission critical in the General Services Organization performing all activities of the Mail & Print Division to include coordinating and overseeing print orders and mailroom distribution and postage meter processing. This role starts out at $23.33/hr, benefits begin within 60 days of hire, and there are numerous opportunities for advancement. Apply today and start a long term career with an outstanding work-life balance.About the Position
The role serves as the main point of contact for customers and vendors, handling administrative, financial, and operational duties. Examples of job responsibilities can be found below:
Unit Activities Support:
Prioritize work effectively by planning, coordinating, and overseeing work for the Print Shop & Mailroom. This position is responsible for the county's centralized printing & mailroom activities.
Maintain production levels to ensure timely delivery of quality products, practicing good time management techniques.
Serve as Mail & Print’s emergency management representative for before, during and after events; logging and verifying timesheets, creating work orders, logging work order numbers and providing required paperwork.
Fiscal:
Prepare and review accurate comprehensive reports; i.e.: statistical, financial, and operational reports.
Perform financial & business data analysis.
Create and maintain reports, logs, and account audits, including expenditure and vendor product information and reports to assist in managing agreement thresholds.
Utilize charts and graphs in performing spend analysis.
Daily track, create, process, document, and close purchase requisitions (PR), purchase orders (PO), change orders (C/O), and vendor invoices.
Work with vendors to resolve invoicing, purchase orders and other related procurement issues.
Prepare, process, and submit monthly billing. This includes receiving and depositing payments.
Responsible for and manage purchasing card (P-Card) expenditures, collecting & verifying accuracy of all p-card receipts, invoices and charges. Must ensure p-card policies and procedures are met, exercising good stewardship of county resources.
Assist with handling Print Shop & Mailroom equipment and service contracts (e.g., Xerox).
Assist in the review of core service and analysis of cost effectiveness for contractual services.
Customer Service Administrator:
F unction as the key customer contact for the unit , meeting & communicating with customers and vendors.
Respond appropriately to inquiries and provide adequate information.
Provide consultation to control print & mail costs and encourage sustainable options.
Handle difficult customers & situations and display initiative to contact customers on difficult issues.
Supply Inventory Control:
Order, track, maintain, and monitor inventory of all supplies.
Supply purchasing as needed.
Plan for purchases by monitoring and tracking budget expenditures, as well as allocating funds appropriately and accurately.
Production Operations:
Operate equipment, which includes but is not limited to the digital copier, paper folder, drill press, cutter, padding press, tabber, inserter, and postage meter machines.
Assist in development, coordination, & implementation of more efficient & effective work processes.
Keep current of any materials and new developments that might be useful to Mail & Print processes and procedures.
About the Schedule
Work Hours:
Full-Time, 40 hours per week.
Monday - Friday, 7:30 a.m. to 4:30 p.m. ( no weekends! )
About You
Minimum Qualifications:
Associate's degree from an accredited college or university.
Four to six years of administrative, mailroom, and/or print services experience.
Year-for-year experience may substitute for the college degree.
Valid Florida Driver's License by date of hire.
Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for a period of five (5) years.
Physical Demands: Employees must occasionally lift and/or move more than 50 lbs. It is required to use a handling device (dolly, cart, etc.) or by working with another team member to life and/or move excessive poundage of 50-plus pounds.
About Everything Else
Starting Pay: $23.33/hr
Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).
If you are selected to join our team, you will need to present the following items on your first day:
- I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
- If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)
- U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)
Benefits:
Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! C hoose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
For more information about employee benefits, please click this link or visit SCGov.net (https://www.scgov.net/government/human-resources/employee-health-and-benefits) for additional information.
Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)
A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.
We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.
Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.
A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.
Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).
Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.
Do you like leaving things better than you found them? We serve the greater good! Our team is here to make Sarasota the premier community to live, work and play!
Sarasota has 37 miles of award-winning beaches, over 80 parks and 100 golf courses, and is known as the cultural capital of Florida with museums of art, theaters, an aquarium, botanical gardens and the annual international film festival. Unsurpassed beauty, rich cultural offering, diverse educational opportunities, wide-ranging recreational possibilities make Sarasota a great place to live and work!
We believe in work-life balance with a generous leave plan.
“US News & World Report: Sarasota is No. 1 in Florida and No. 18 in the country for best place to live.”
We need YOU to help create wonderful experiences for residents and vacationing guests enjoying Sarasota! Apply today!