Job Information
Sarasota County Government Finance and Data Professional in Sarasota, Florida
Department:
UF IFAS Extension & Sustainability
Start Here. Grow Here. Stay Here.
As the Finance and Data Professional you will oversee all financial, procurement, and data management responsibilities and lead training and coaching within those areas as part of a collaborative team for the UF/IFAS Extension and Sustainability department. Sarasota County employees who work for UF/IFAS Extension and Sustainability are responsible for implementation of programs administered by both Sarasota County and the University of Florida. These employees are expected to work cooperatively in compliance with the Memorandum of Understanding between the University of Florida and Sarasota County identifying the terms for operation of the extension service. This means understanding and managing two financial management systems and budgets. If finance is your passion this is the role for you! Apply today!
Manager of Financial and Data Responsibilities for Department
Manage all department funds and oversee all department budget management and budget planning responsibilities
Develop and lead training opportunities for all personnel in both formal and ongoing support formats; Coach, mentor, and train employees in procedures related to finance and data management
Provide fiscal guidance/ oversight for staff prior to any expenditure of funds and after related to required documents and procedures
Oversee fiscal tasks of all department personnel
Ensure compliance with all relevant laws and policies related to the budget
Perform complex monthly financial reconciliations for both the County and UF. This involves managing multiple complex funds with different procedures and financial requirements. They include over 20 county org codes for operating, capital, and grant funds under the department, UF funds (182, 171, 143) for class revenues and donations, and affiliated organizational funds such as 4-H Association (over 15 4-H club accounts), Friends of Sarasota County Parks- Master Gardener Chapter, and 4-H Foundation.
Assist Director with budget analysis throughout the year, budget planning, and budget preparation and entry in annual budget preparation cycle, including, but not limited to proposing strategies for balancing the budget, process for budget requests and input from all staff, and annual GovMax budget entry.
Manage financial and procurement responsibilities related to contracts and grant management, vendor management, and solicitations; Lead department procurement processes and serves as procurement liaison and implementation steps
Manage processes related to department’s strategic plan measures and goals
Financial and Asset Tracking and Reporting
Lead budget tracking and reporting, fund reallocations
Monitor program budgets and tracks expenditure activity; Run organizational code budget and xerox specific monthly and annual reports for expenditures and revenues; Communicates results with department staff and answers questions about implications
As Departmental P-Card Account Coordinator: Oversee and manage purchasing card expenditures; process receipts and reconciliation of monthly P-card statements for both the County and the University of Florida (UF)
Process and monitor purchase requests (reviewing and approving for funds availability and OFM/Procurement compliance and tracking as encumbrances) and purchase orders (including initiating new vendors, requisitions, insurance certificates, blanket PO's and change orders)
Lead accounts payable/ accounts receivable functions; Coordinate with appropriate staff to approve invoices
Provide Travel Authorization assistance for department staff seeking reimbursement through Sarasota County
UF GO Concur Financial System – Review travel and P-card purchases in system, ensures expense reports have all required documentation, gets final approval; train and assist staff with their compliance and entries into the system as needed
Process deposits for Sarasota County and UF
Reconcile 4-H Association club accounts in QuickBooks and oversee cash handling and deposits for 4-H accounts
Lead department annual inventory and tracking of computers, vehicles, and other fixed assets assigned to the department as the fixed asset designee.
*Successful candidate will be subject to Level II Fingerprinting
E-Work/Hybrid Work: Currently this position is eligible to e-work up to 2 days per week! After you complete your first six months, contingent on work requirements and other factors, you’ll be eligible for this fantastic benefit.
Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.
About You
To thrive in this position, you must have-
Bachelor’s degree in Public Administration, Business, Finance, Planning, Industrial/Engineering Technology, or job-related field and two (2) years job-related experience.
-OR- Six (6) years professional job-related experience can be substituted at management discretion for the required education.
-OR- Related professional program/ project management may substitute for the required education at management discretion.
About Everything Else
Starting Pay Range: $55,577.60 - $60,008.00
Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).
If you are selected to join our team, you will need to present the following items on your first day:
- I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
- If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)
- U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)
Benefits:
Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! C hoose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
For more information about employee benefits, please click this link or visit SCGov.net (https://www.scgov.net/government/human-resources/employee-health-and-benefits) for additional information.
Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)
A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.
We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.
Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.
A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.
Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).
Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.