Experience Inc. Jobs

Description

We are looking for an Executive Assistant to join our team in Santa Monica. Candidates with a background in finance, family office or those candidates who have supported an ultra-high-net-worth individual are highly desired. This role is critical in ensuring smooth operations within our team, with a particular focus on calendar management, administrative tasks, and coordination with domestic staff. The successful candidate will also support our executive team and will enjoy working in a fast-paced environment. Perks include: 100% paid benefits, 401K with match, onsite gym AND personal training, fully stocked kitchen and three weeks' vacation to start in addition to the week between Christmas and New Years off.

Responsibilities

• Provide comprehensive support to the executive team, including managing and coordinating schedules.

• Arrange meetings relevant to tax issues and maintain all financial documentation.

• Execute wire transfers and financial transactions with precision.

• Maintain and renew insurance policies, ensuring they are up-to-date.

• Collaborate with the domestic staff to ensure smooth operations.

• Use various skills such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, and Calendar Management to perform tasks.

• Leverage excellent communication skills to handle conference calls and correspondence.

• Support family office operations and assist in administrative tasks.

• Offer a contract to hire employment opportunity for the right candidate.

• Use Microsoft Office Suite proficiently to manage, organize, and process data.

Requirements • Proven experience in a similar role as an Executive Assistant

• Proficient in ADP - Financial Services

• Familiarity with Cisco Webex Meetings for coordinating virtual meetings

• Experience in using Concur for travel and expense management

• Proficiency in Customer Relationship Management (CRM) systems

• Knowledge of Kronos Timekeeping System and About Time for accurate time tracking

• Strong skills in Calendar Management to manage executive schedules effectively

• Excellent Communication skills for clear and concise correspondence

• Experience in coordinating Conference Calls

• Ability to handle Correspondence professionally and confidentially.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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