Job Information
Texas State University Assistant Director, Event Planning in San Marcos, Texas
Posting Information
Posting Number2024755
Posting/Functional TitleAssistant Director, Event Planning
University Pay Plan TitleAsst Dir, Student Center
LocationSan Marcos
DepartmentStudent Center
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$4,916.66 - $5,333.33
Job CategoryExempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Experience In Event Planning.
Supervisory Experience.
Experience with event management software.
Ability to work some nights and weekends is required.
Preferred Qualifications
Master’s Degree.
Experience with Mazevo software.
Experience in Higher Education.
Job Description
Provides leadership to the LBJ Student Center Event Planning team responsible for the coordination and development of all events managed by the LBJ Student Center. This position ensures consistently high customer service, and seamless coordination to deliver outstanding events.
Job Duties
Hire, train, supervise, and evaluate Event Planning team members including full-time and student Event Coordinators. Lead regular meetings, conduct trainings, and develop and maintain training manuals and resources.
Respond to inquiries, lead and attend client meetings, develop room diagrams, and enter reservation information into event management software. Head coordinator for LBJ Student Center and serve as lead on major, complex, and signature events.
Lead regular event forecasting meetings and ensure timely and accurate information and operational impacts are shared as appropriate.
Oversee administration and configuration of event scheduling and room diagram software and processes.
Ensure compliance of LBJ Student Center and University policies, guidelines, and other relevant regulations, including but not limited to use of facilities, ADA compliance, security requirements, environmental health and safety standards, and special event approval requirements.
Monitor events, provide positive customer service, collaborate with Event Services staff, catering staff, and other facility and campus personnel as necessary to ensure seamless coordination of outstanding events.
Coordinate billing and payment between client and LBJSC Business Office.
Serve as a vital member of the Event Services team in supporting successful LBJ Student Center events and ensuring positive customer service. Develop reports, recommend policies and procedures, and handle special projects, tasks, and other duties as assigned.
Serve as a departmental representative on relevant committees. Active attendance, participation, and reporting back is expected.
Additional Information to Applicants
Must work some night and weekends.
Job Open Date09/09/2024
Job Close Date (posting closes at midnight)09/25/2024
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYou will be required to electronically attach a resume., You will be required to electronically attach a cover letter., You will be required to electronically attach a list of references.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/49368
Applicant Document