Job Information
Texas State University Administrative Assistant III in San Marcos, Texas
Posting Information
Posting Number2025196
Posting/Functional TitleAdministrative Assistant III
University Pay Plan TitleAdministrative Asst III
LocationSan Marcos
DepartmentDepartment of Management
Recruitment TypeUniversity Employees Only
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,440.67 - $4,326.00
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
High School Diploma
Attention to detail while on deadline.
Manage competing demands and complete tasks under time constraints.
Proficiency in Microsoft Office applications.
Scheduling and organization.
Strong writing skills.
Strong customer service skills.
Providing timely feedback to team members.
Flexibility in adjusting to changing demands.
Listening to and understanding communications with student worker team and corporate partners.
Effectively resolving competing demands in scheduling and projects/tasks.
Preferred Qualifications
Undergraduate degree
Experience with SAP and TX ST applications
Previous administrative experience in a university setting
Job Description
The Admin III will assist the Center for Professional Sales and the Center for Innovation and Entrepreneurship. The position will handle logistical coordination for both centers’ initiatives—tasks that are critical for maintaining smooth operations and upholding a professional image. Additionally, this role will support the supervision and training of Graduate and Teaching Assistants and oversee daily administrative functions to further amplify the centers’ impact and visibility.
Job Duties
Coordination of events:Coordinate and assist in the execution of events such as Interview Express, Ignite, workshops, corporate partner visits, including setup, scheduling, and any on-site needs during the event. This would include finding a place to host the activity, choosing vendors, printing flyers, etc.
HR Duties:Create new positions, post jobs, interview student workers and GA candidates, assist with hiring paperwork, orientation, initiate PCRs and being time administrator for student worker team.
Purchasing:Purchase office supplies and other supplies, pay vendors, create purchase orders, create reimbursements. Manage p-card purchases by creating logs, reconciling and getting logs signed. Create vendor set-up, vendor contracts.
Travel Assistant:Create travel requests for directors and student groups, complete expense reports and assist with travel plans.
Budget coordination:Oversee accounts in SAP , provide directors with balances when needed, send Corporate Partners invoices for yearly dues. Track student worker pay.
Misc. Administrative Duties:Handle routine administrative tasks to support the center’s operations, including managing schedules, handling correspondence, and coordinating meetings.
Additional Information to Applicants
Job Open Date12/12/2024
Job Close Date (posting closes at midnight)01/05/2025
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/50784
Applicant Document