Experience Inc. Jobs

A Brief Overview The Purchasing Specialist is responsible for supporting the Purchasing Department by evaluating, quoting, and negotiating goods and services in categories such as electronics, software licenses, office equipment, and office supplies for the Bank and its subsidiaries in Puerto Rico and the ECR Region. Key responsibilities include analyzing requisitions in the system, preparing quotes and purchase orders, managing user inquiries, and processing and sending invoices to Accounts Payable.The specialist also manages RFPs and the negotiation process for assigned categories, analyzes costs, negotiates contracts for cost savings, prepares reports on purchasing activities, costs, and supplier performance, and maintains and updates the Purchasing Department's procedures manual to align with current processes and compliance standards. Ensure compliance with company guidelines, purchasing policies and procedures, and possess an understanding of market trends. Support the Purchasing Manager in the implementation of the sourcing strategy.What You’ll Need to Succeed Analyze requests, quotations, prepare purchase orders and provide support to internal customers via email and phone.Monitor supplier performance, track deliveries and services, and resolve issues or concerns as necessary.Collaborates closely with the Expense Management and Control team to process blanket purchase agreements, submit them for approval by the Purchasing Manager, and send them to vendors and/or business units as needed. Monitor open purchase orders in the system, ensuring timely follow-up with users to address any issues, expedite processing, and facilitate the closure of open POs.Diligently reviews and verifies invoices to ensure price accuracy before processing and forwarding them to the Accounts Payable unit for payment.Manage requests for proposals (RFPs) and negotiation process for the categories assigned. Analyzing costs and negotiating contracts to achieve cost savings and ensuring all purchasing activities comply with company policies and regulations.Prepare reports on purchasing activities, costs, and supplier performance.Maintain and regularly update the Purchasing Department's procedures manual to ensure alignment with current processes and compliance standards.Develops and runs special projects requested by management.What You’ll Need:Bachelor’s degree in Accounting, Finance or Business Administration, Industrial Engineering, Mathematics, or related field. Minimum 1-2 year of experience in Procurement, Administration or Finance. Minimum 1-2 years of experience in communicating with suppliers and internal customers/employees in different commercial areas and collaborating with business areas Or the equivalent combination of Education and Experience needed to be able to perform the functions of this job