Experience Inc. Jobs

Description We are in search of an Administrative Assistant in the city of San Juan Bautista, California, who will be responsible for a wide range of administrative duties to facilitate the efficient functioning of the organization. The role involves a variety of tasks including processing customer applications, maintaining accurate customer records, and resolving customer inquiries. This position offers a contract to hire employment opportunity, opening doors for long-term involvement within our team.

Responsibilities:

• Utilize accounting software programs for special accounting and billing research projects.

• Handle accounts payable information by recording it into the computer and running checks.

• Provide assistance to the Finance Clerk with utility billing when required.

• Manage customer service by answering telephone calls, relaying messages, and assisting customers over the phone and at the front counter.

• Operate various office machines including a multi-line telephone system, personal computer, calculator, copier, and scanner among others.

• Assemble and schedule meetings, ensuring the agenda is appropriately prepared.

• Support the Deputy and City Clerk with administrative duties, including preparation of City Council, Planning Commission, and Committee/Board meeting packets, public records requests, and records retention.

• Use data retention software, City Council agenda preparation software, and Microsoft Office suite of products effectively.

• Maintain a variety of records, mailing lists, and files for the City Manager, Administrative Services Manager, Finance, and City Clerk’s Office.

• Receive, account for, and deposit money, post to financial records, utilize credit card machine, and reconcile receipts/reports as needed.

• Assist with updating and publishing to the City web-site and social media.

• May pick up and/or deliver documents to other offices/agencies. Requirements • Minimum of 3 years experience in an administrative role or similar position

• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook

• Proven experience managing inbound and outbound calls

• Exceptional customer service skills and experience

• Ability to perform data entry tasks with high level of accuracy and efficiency

• Experience in managing email correspondence and maintaining professional communication

• Demonstrated ability to schedule appointments and manage calendars

• Excellent written and verbal communication skills

• Ability to work independently and as part of a team

• Strong organizational skills and attention to detail

• High level of professionalism and ability to handle sensitive information with discretion.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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