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Microsoft Corporation Executive Business Administrator in San Francisco, California

Do you want to take part in one of the most exciting transformations happening within one of the largest cloud companies in the world? Are you looking for an exciting role in a fast-paced organization as part of an executive staff? Are you a team player who enjoys collaborating across a broad group of stakeholders? A fantastic opportunity awaits a passionate and driven team player to join the staff for the US South Region Team.

Responsibilities

We are looking for an experienced executive assistant to provide administrative support to the General Managers in the South Region. The individual will interface with internal orgs as well as external customers and partners. Success in this role requires someone with exceptional organizational acumen, excellent communication skills and the ability to follow-through, use good judgment, set priorities, handle multiple tasks simultaneously and drive project ownership from beginning to end. Candidate must be a strong team player who demonstrates drive and initiative and has a passion for enabling others’ success. This role will have daily contact with senior leadership and will provide back up support to the region VP’s executive assistant, so strong business judgment and professional demeanor is a must.

If you want to work in a fast-paced and thriving organization to help leaders connect with internal and external audiences, we’d like to talk to you.

Responsibilities

  • Partner with Lead EA to contribute to process improvements, messaging alignment and overall orchestration for the South Region’s Rhythm of the Business.

  • Manage and maintain complex calendars on a daily, monthly, quarterly, and annual basis to ensure accurate scheduling and organization.

  • Work in partnership with the Business Operations Lead and Business Manager to make decisions regarding schedule prioritization aligned to the business priorities and customer/partner outcome for the GM’s.

  • Manage and coordinate the bi-weekly domestic business travel as needed.

  • Manage T&E, budget for employee computers and supplies, internal team events and morale in a compliant and timely manner.

  • Be a subject matter expert on internal policies and procedures.

  • Coordinate team meetings, events and offsites, including agenda management, meeting logistics, and material preparation.

  • Manage with lead EA and maintain team aliases, to support efficient and appropriate internal communication.

  • Manage department headcount information including maintaining and publishing organizational chart and contact lists, and processing personnel status changes and employee requisitions leveraging relevant headcount management tools, such as MSS.

  • Space management and other ad hoc projects.

  • Internal and external procurement of goods and services including hardware, supplies, etc.

Qualifications

Qualifications

  • Minimum 5+ years of executive level administrative and project management experience supporting a senior executive in a fast-paced environment required.

  • Proficiency in Outlook, Word, Excel, and PowerPoint required.

  • Experience supporting remote teams required.

  • Excellent organizational, analytical, and anticipatory skills.Ability to make independent decisions and to juggle multiple projects at once with compressed lead time, in addition to dealing with ambiguity.

  • Solid ability to manage multiple projects and excellent analytical and problem-solving skills.

  • Must be assertive and have a high level of integrity with the ability to maintain the confidentiality of highly sensitive material with tact and professionalism.

  • Effective verbal and written communicator with a diverse group of key stakeholders.

  • Positive can-do attitude, eager and able to work effectively under pressure with time constraints and in ambiguous and complex situations, as well as the ability to adjust direction in response to changing work situations, while maintaining a calm demeanor.

  • Able to work successfully in a team environment, build effective working relationships inside and outside group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.

  • Knowledge of corporate organization and ability to navigate it and knowledge of departmental business practices and tools is required.

  • Experience managing administrative professionals, contractors, and vendors strongly preferred.

  • Knowledge of internal Microsoft tools such as iCIMS, MS Expense, Travel, MyOrder, etc. a plus.

  • Traditional degrees are a great way, but not the only way, to demonstrate skills and abilities. If you do not have the following, but believe you have equivalent qualifications, we want you to apply. AA/BS/BA degree preferred but not required.

Preferred location: US South Region

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form (https://careers.microsoft.com/us/en/accommodationrequest) .

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

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