Job Information
City and County of San Francisco Ballot Processing Coordinator – San Francisco Department of Elections (1403 Elections Clerk) in San Francisco, California
Department Background
The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco, currently serving approximately 510,000 registered voters. The Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.
The Department strives to cultivate a workplace environment in which employees of all racial and ethnic backgrounds feel respected, valued, and supported in providing the fairest and most effective services possible to San Francisco residents. The Department is committed to maintaining an inclusive workplace and to providing the training and resources necessary for all employees to succeed in delivering equitable services to city residents.
The Department is committed to reaching job seekers from underrepresented communities. Applicants with such backgrounds are therefore strongly encouraged to apply.
Position Description
In preparation for the November 5, 2024, General Election, the Department is seeking applications for seasonal positions of 1403 Elections Clerk, specifically for Ballot Processing Coordinators. These coordinators will assist the Ballot Distribution division with various ballot processing tasks.
In addition to the range of duties assigned to the 1403 job code, https://careers.sf.gov/classifications/?classCode=1403&setId=COMMN, the person in this position will also support the Ballot Distribution Manager by overseeing and assisting clerks and junior clerks in their duties. The responsibilities include, but are not limited to:
Ballot Processing: Assist with ballot sorting and backfolding, ballot extraction, preparing ballots for tabulation, ballot duplication, ballot tabulation, ballot adjudication and remake, and ballot preparation and distribution to poll workers.
Training and Supervision: Aid in the training of clerks and junior clerks, and monitor their performance to ensure adherence to established procedures.
Ballot Handling: Open ballots and prepare them for tabulation; extract vote-by-mail ballots from envelopes; sort vote-by-mail and provisional envelopes; prepare polling place ballots.
Tabulation and Tracking: Assist with ballot tabulation; scan ballots for tracking; maintain processing logs and reports.
Reporting and Documentation: Provide regular updates and reports to the Ballot Distribution Manager; maintain attendance sheets and timesheets for clerks and junior clerks.
Quality Assurance: Ensure quality control and adherence to procedures in assigned sections; sort vote-by-mail envelopes for record retention.
Clerical Support: Offer general clerical support as needed; assist with organizing, staging, assembly, and distribution of supplies.
Applicants are encouraged to familiarize themselves with the position and what to expect by viewing the Department’s video available at: https://youtu.be/qgH-4bgAMLs
Position Schedule, Requirements, and Location:
Start Dates: Hires for this position may begin between September 23, 2024, and October 28, 2024, depending on the operational needs of the Department.
Assignment Duration: The assignment may extend up to three weeks after Election Day (November 5, 2024) based on the Department’s needs.
Flexible Hours: Candidates must be available to work flexible hours, including on Election Day (November 5), from 10 p.m. to 8 a.m. Work hours will vary significantly, ranging from 20 to 70 hours per week, and may include mandatory evening and weekend hours.
Overtime will be paid at 1.5 times the hourly rate.
Physical Requirements: The position involves sitting or standing for extended periods and lifting up to 25 lbs. Work will primarily take place at the Department of Elections’ Office at City Hall, with occasional duties at the Department’s warehouse facility at Pier 31.
This is a temporary exempt as-needed position. Temporary exempt as-needed employees who have worked more than 1040 hours in any consecutive 12-month period, and whose normal work week at the time of inclusion in the system is not less than 20 hours are eligible for health coverage and retirement benefits. For more information on the City and County of San Francisco benefit policies, refer to the Employee Handbook available at https://sfdhr.org/sites/default/files/documents/Forms-Documents/Employee-Handbook.pdf
Position Salary: $33.2625 to $40.4250 Hourly
$69,186 to $84,084 annually
Minimum Qualifications
The person in this position must have two (2) years (equivalent of 4000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and documents, public contact and gathering information.
Substitution: Completion of a clerical training program (240 hours) or the equivalent of 15 units of coursework from an accredited college or university may substitute for up to 6 months of clerical experience.
Desired Qualifications:
Experience with mail sorting machines, central counting machines, sheet count machines, ballot processing, and ballot logistics.
Familiarity with vote-by-mail ballot processing.
Application filing will be open continuously at least through September 20, 2024, and will close any time thereafter.
If you have any questions regarding this recruitment or application process, please contact the Elections Hiring Team at elections.careers@sfgov.org.
Additional Information Regarding Employment with the City and County of San Francisco:
Information About The Hiring Process (https://sfdhr.org/information-about-hiring-process)
Conviction History
Employee Benefits Overview (https://sfdhr.org/benefits-overview)
Equal Employment Opportunity (https://sfdhr.org/equal-employment-opportunity)
Disaster Service Worker (https://sfdhr.org/disaster-service-workers)
ADA Accommodation
Veterans Preference (http://sfdhr.org/information-about-hiring-process#veteranspreference)
Right to Work
Copies of Application Documents (https://sfdhr.org/information-about-hiring-process#copies)
Diversity Statement
Carol Isen - Human Resources Director
All your information will be kept confidential according to EEO guidelines.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.