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Description

Natalie Lue with Robert Half is seeking a detail-oriented and experienced Administrative Assistant for a dynamic role within a fast-paced Financial District company in San Francisco. The principal responsibility of the role involves managing travel arrangements, expense reconciliation, creating reports, coordinating with vendors, and enforcing travel policy compliance while offering general administrative support.

Responsibilities:

• Handle corporate travel arrangements, including booking flights, accommodations, and transport, aligning with company policies and budget constraints.

• Address all billing issues related to travel; including prepayments, credit card authorizations, and hotel folios.

• Review invoices and complete expense reports, track credits, and aid in the preparation of expense reports to assure accuracy and compliance with company policies.

• Maintain travel records such as itineraries, reservations, and expense documentation. Prepare and distribute travel summaries and reports as necessary.

• Act as a liaison to travel vendors including airlines, hotel, and car rental agencies to resolve any issues and ensure excellent service.

• Assist in the enforcement of company travel policies and procedures while providing guidance to our employees regarding these processes.

• Provide ongoing administrative support, including scheduling meetings, drafting correspondence, and preparing reports.

• Oversee the usage of company air travel credit cards, frequent flier programs, and other relevant rewards and loyalty programs.

• Efficiently handle client inquiries and process their applications.

• Maintain accurate client credit records and monitor client accounts, taking suitable action when necessary.

The successful Administrative Assistant is highly organized and experienced in a fast-paced environment. This role requires onsite work on a daily basis.

For confidential consideration apply today!

Requirements

2+ years onsite administrative support experience with strong history of attention to detail and meeting deadlines; Bachelors' Degree, MS Office, strong technical proficiency

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .