Experience Inc. Jobs

Overview

We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP) to be part of our team. The Executive Assistant will support a VP in addition to director level leaders and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload as well as their executive’s calendars and prioritizing tasks in a fast-paced environment.

What you'll bring

• Minimum of 5 years working at the Executive administrative level, preferably supporting senior staff members (VP and above).

• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges.

• Anticipatory—must be able to plan ahead and identify unforeseen needs.

• Adaptability— Embrace change and pivot when changes arise.

• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.

• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.

• Cultural steward—Brings an element of fun and caring to the workplace.

• Strong familiarity with technology preferred.

• Expert level knowledge of Windows desktop computer applications and Microsoft.

• Advanced Outlook calendar management is critical.

• Must be proactive, take ownership, respond quickly, and have excellent follow through skills.

How you will lead

• Manage departmental executive and senior manager's calendar(s), travel, meetings and/or daily schedules.

• Responsible for planning, coordinating, and executing events for the executive including offsites and other team events.

• Interact cross-functionally with departments, employees, vendors or customers in need of meeting with department leaders.

• Provide timely response to emails, voicemails, and written correspondence on behalf of manager.

• Budget reports tracked and reconciled with department spending; manager informed.

• Liaison to corporate offices and/or other business units/functional groups.

• Ensure a high level of service and accuracy in answering questions for employees and vendors.

• Maintain and/or create accurate databases to track departmental information.

• Assist with organizational chart maintenance for functional group or business unit.

• Research and analyze data within the context of a project, departmental needs, or company direction and makes recommendations for improvements.

• Communicate clearly at multiple levels and with diverse audiences.

• Effectively organize and maintain the business environment for department/manager.

• Handle multiple tasks while being flexible as priorities and focus can change rapidly.

EOE AA M/F/Vet/Disability. Intuit will consider for employment qualified applicants with criminal histories in a manner consistent with requirements of local law.