Experience Inc. Jobs

Description

Organization Overview:

Join a reputable non-profit organization dedicated to making a lasting difference in the community. We are seeking a skilled Accounts Payable Specialist to support our finance team on a temp-to-hire basis. This is a fantastic opportunity for a detail-oriented individual to contribute to an organization with a mission-driven purpose, while managing the daily accounts payable operations.

Position Overview:

The Accounts Payable Specialist will handle the full cycle of accounts payable tasks, ensuring the accurate processing of vendor payments, grant-related expenditures, and general operational expenses. The ideal candidate will have a deep understanding of non-profit accounting, including handling restricted funds and complying with donor and grantor requirements.

Key Responsibilities:

Invoice & Payment Processing:

• Review and process a high volume of vendor invoices, ensuring correct coding to the appropriate grants, programs, or expense categories.

• Match invoices with purchase orders and ensure proper documentation and approvals before payments.

• Process vendor payments via checks, ACH, and wire transfers, ensuring timely and accurate disbursements.

Grant & Program Fund Tracking:

• Ensure all expenses related to grants and programs are accurately allocated and comply with funding restrictions.

• Collaborate with program managers to monitor and reconcile grant expenditures.

Vendor Relations:

• Maintain strong relationships with vendors, handling inquiries, payment discrepancies, and ensuring accurate account reconciliations.

• Manage new vendor setup and ensure proper documentation is maintained for auditing purposes.

Reconciliation & Reporting:

• Reconcile accounts payable balances with the general ledger on a monthly basis.

• Assist with month-end and year-end closing procedures, preparing accounts payable reports for management review.

• Provide support for audits and reporting by preparing necessary documentation.

Compliance & Policy Adherence:

• Ensure compliance with non-profit accounting standards, including donor restrictions, grant requirements, and organizational policies.

• Assist in maintaining proper records of restricted and unrestricted funds to ensure accurate financial reporting.

  Requirements

Qualifications:

Education:

• Associate’s or Bachelor’s degree in accounting, finance, or a related field preferred.

Experience:

• Minimum of 2 years of accounts payable experience, preferably within a non-profit organization.

• Experience with fund accounting and handling restricted vs. unrestricted funds is a plus.

Technical Skills:

• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and experience with grant management systems is highly desirable.

• Strong Microsoft Excel skills (pivot tables, VLOOKUPs) preferred.

Soft Skills:

• Strong attention to detail and accuracy in processing invoices and payments.

• Excellent organizational skills with the ability to manage multiple tasks in a deadline-driven environment.

• Strong communication skills, both written and verbal, to collaborate with internal teams and vendors.

Work Environment:

This position is based in the organization’s main office and will work closely with both the finance and program teams. The role offers a mission-driven, collaborative environment where your work directly supports the organization’s impact on the community.

About Robert Half:

Robert Half is a global staffing leader in finance, accounting, and administrative roles. We specialize in connecting skilled professionals with non-profit and mission-driven organizations, providing both temporary and permanent placements.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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