Job Information
DEPARTMENT OF STATE HEALTH SERVICES Administrative Asst II in SAN ANTONIO, Texas
Job/Position DescriptionUnder the direct supervision of the SHSS Program Manager and guidance and direction of the Team Lead, performs routine (journey-level) administrative and technical assistance for the the Texas Health Steps (THSteps) program and other program within Specialized Health and Social Services (SHSS). Assists with the development and maintenance of program filing systems. Enters and retrieves information from information systems and prepares routine and special reports including monthly reports, travel/mileage reports and submits reports by time deadlines. Performs technical and administrative program support work. Assists with Texas Health Steps Program record keeping and documentation. Assists in ordering and maintaining supplies. Effectively communicates program services and/or changes to consumers. Assists Provider Representative staff with preparing for presentations and material. Other administrative duties are assigned within the Texas Health Steps Program. Maintains inventory of marketing materials. Works collaboratively with public health staff in the event of a regional or state disaster. Utilizes Microsoft Office suite to meet program needs. Maintains confidentiality and performs work activities in a professional, responsible and timely manner. Practices good organizational skills and works well as a team player. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.Essential Job FunctionsI. EJF: (35%) Program SupportProvides administrative support services for the Texas Health Steps Program. Compiles information from TX Health Steps staff for the monthly PRAR report. Prepares training material packets for presentations, provider visits, and PROM meetings. Completes record keeping of all TX Health Steps meetings and provides communications from meetings to staff. Reserves conference rooms as needed by the program. Attends staff meetings and trainings.II. EJF: (30%) Administrative Support Assists the SHSS program manager, supervisors and TxHS team leader in providing technical assistance to providers and external program customers regarding DSHS programs. Receives and assists with requests for program services. All tasks are performed expeditiously, with courtesy and with a professional appearance and demeanor. Answers program telephone systems and directs customers to appropriate sources in a professional and courteous manner. Maintains electronic and physical records/files for the Texas Health Steps Program per the agency's records retention policy. Assists Program Manager, supervisors and team lead with program needs, as requested.III. EJF: (20%) Travel SupportCoordinates activities with the planner of program events through maintaining the monthly calendar. Submits and records all travel reimbursement requests for staff. Supports other program administrative staff with travel reimbursement requests as needed. IV: EJF: (10%) Other dutiesResponds to public health emergencies, including, but not limited to, disease outbreaks, biological, environmental and weather emergencies. Participates as requested in the event of a disaster response and/or recovery effort or Continuity of Operations (COOP) activation. Completes required training necessary to fulfill the duties of the role. Complies with DSHS immunization policy. Maintains an acceptable driving record that meets the standards developed by the Texas Department of Public Safety (DPS) and safely operates either a stat https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=590312 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.