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Job Information

University of Utah Research Administrative Officer in Salt Lake City, Utah


Open Date 08/07/2023

Requisition Number PRN35973B

Job Title Administrative Officer

Working Title Research Administrative Officer

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary


Employees must reside in the state of Utah, but will have the opportunity to work a hybrid (i.e., in-office and remote) work schedule. Possible consideration of requests for fully remote work schedule, subject to approval and change.

VP Area Academic Affairs

Department 00172 - College of Social Work-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $55,000 - $63,000

Close Date

Open Until Filled Yes

Job Summary

Provides administrative and financial support of department’s research grants and contracts.


With basic oversight from a supervisor, this position should successfully complete tasks that may include:

  1. Coordinating details such as purchasing activities, invoicing, document control, account coding for financial transactions, and overseeing the maintenance of departmental records.
  2. Preparing income statements, financial reports, and cost projections.
  3. Monitoring budgets and expenditures to ensure limitations are not exceeded.
  4. Making budgetary recommendations and adjustments.
  5. Assisting investigators with the monitoring and management of research expenditures and grant reporting requirements.
  6. Assisting with grant and contract proposal preparation, submission, and tracking.
  7. Reviewing changes in university policy, federal regulations, and contractual requirements and coordinating implementation procedures.
  8. Serving as a liaison between the research team and other university departments or units.
  9. Working with colleagues and supervisor to complete and track assignments.
  10. Effectively interfacing with internal and external professionals.

This position requires strong time management, organizational skills, attention to detail, and problem-solving skills. Representative challenges of this position include organizing and prioritizing multiple projects and determining the best course of action and resources needed to complete a project or address a problem. Successful applicants will possess the necessary skills to work with a variety of different people and establish and maintain professional and effective working relationships.

Additional Information

An excellent benefits package is included (seehere (https://benefits.utah.edu/) for a full description of the benefits package):

• 14.2% employer retirement contribution in addition to employee contributions (automatic and immediately vested);

• Paid parental leave (in addition to FMLA );

•Paid leave time (https://benefits.utah.edu/paid-leave-time/) , including 11 paid holidays/year, 2 personal preference days/year, and monthly sick/vacation (https://www.hr.utah.edu/forms/lib/VacationAccrualTable.pdf) accruals;

• Excellent health insurance options that are both affordable and allow access to care through the University of Utah health system;

• Options for short-term and long-term disability insurance, life insurance, and HSA / FSA savings plans are available; and

• Free public transportation pass (seehere (https://www.rideuta.com/Fares-And-Passes/Pass-Programs/UTA-School-Pass-Programs/University-of-Utah) for more information).

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


  • Familiarity with University research administration pre- and post-award systems, processes, and policies
  • Familiarity with common sponsor systems, processes, and policies required for proposal submission
  • PeopleSoft experience
  • Proficiency with Excel for data processing and budgeting (e.g., formulas, pivot tables)
  • Successfully adjusts to constant change and handling multiple tasks
  • Excellent written and oral communication skills

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112



Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.