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University of Utah Pre-Award GCO I in Salt Lake City, Utah


Open Date 05/03/2024

Requisition Number PRN38458B

Job Title Pre-Award GCO I

Working Title Pre-Award GCO I

Job Grade D

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Remote Work Opportunity

VP Area President

Department 00639 - VP for Research

Location Other

City Other

Type of Recruitment External Posting

Pay Rate Range $31,600 - $58,400

Close Date

Open Until Filled Yes

Job Summary

Join our dynamic Pre-Award Office within the Vice President for Research ( VPR ) as a Grant/Contract Officer I, an entry-level position offering a pathway to future career development in research administration.

This unique opportunity is within a new unit in the Pre-Award Office and involves comprehensive training to assist faculty with the preparation and submission of applications for extramural funding. In addition, you’ll initiate and oversee applications, create checklists of application requirements, aid in budget development, review submission documents, and collaborate with the Office of Sponsored Projects to ensure successful submission of applications. This position offers training avenues to lead collaborative initiatives and cultivate innovative and creative approaches to addressing research funding challenges.

Additionally, we offer a competitive salary, an excellent benefits package, and the opportunity for remote work, providing flexibility and convenience in your role.

This position provides a distinctive training ground within research administration, fostering professional growth and advancement.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.


  • Assist faculty in the development and submission of proposals for extramural funding.

  • Coordinate budget preparation and design with faculty for grants and subcontract applications.

  • Review proposals for completeness and assist with the adherence of required institutional documentation and deadlines.

  • Maintain a current knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts.

  • Work closely with the University of Utah, Office of Sponsored Projects ( OSP ) to ensure that grant applications are routed for required internal deadlines and assist faculty members with any adjustments needed after the OSP review.

  • Manage multiple projects simultaneously while providing excellent customer service and meeting all deadlines.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

  • GED or HS Diploma

  • Four years’ related experience or a related Associate’s Degree or equivalency (one year of education can be substituted for two years of related work experience).

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Work management skills or work history that includes managing large projects. Experience with managing data, including strong skills in Excel and other data management tools. University of Utah experience, especially familiarity with University of Utah department administration (e.g. budgeting, accounting, payroll, etc.). Research administration and/or grants and contracts experience with NIH and NSF , in particular. A track record of working effectively with investigators and department staff on grants and contracts.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.