Job Information
University of Utah Health Mobile Mammography Patient Relations Coordinator (part time) *BILINGUAL* in SALT LAKE CITY, Utah
Overview
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission. EO/AA
This position acts as a liaison between patients, patient families, and the organization by initiating and managing the complaint process through the customer service department. This position works with managers and providers as an additional resource to de-escalate dissatisfied patients and families and negotiate resolutions with authority from the Director and/or Manager. Provides basic and complex preventative assessment of processes, procedures and programs including in-service education, consultation, and liaison activities. This position is not responsible for providing patient care.
Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
Responsibilities
Evaluates patient relation issues to determine appropriate actions for risk mitigation in coordination with department management or other administrator.
Investigates complaints, reviews the circumstances with involved parties, and makes recommendations for resolution. May participate in the negotiation of resolution, within authority granted by department management.
Partners with the Risk Management department in the management of non-litigation, high level complaints and grievances.
Completes case summaries on all new cases.
Completes notifications for DNV compliance with tracking and reporting.
Maintains all files and/or other documents associated with patient relations investigations.
Assists the director and manager in the preparation of special reports or in response to requests for information.
Responds to questions from staff relating to general points of protocol.
Tracks concerns and issues and assists in the preparation of ongoing metrics.
Reviews variance reports to identify and analyze trends with Quality Improvement and Patient Safety departments.
Assists in the development of educational programs and provides in-service training on customer service topics, both basic and complex, as needed or requested.
Knowledge / Skills / Abilities
Ability to perform the essential functions of the job as outlined above.
Demonstrated human relations and effective communication skills.
Non-routine problems may be handled independently, but it is expected that such actions will be coordinated with the appropriate officials.
Ability to learn and gain expertise with the organization and department-specific computer programs.
Ability to function independently and interdependently within a team, and under minimal supervision.
Ability to handle highest level of confidential information.
Demonstrated attention to detail, conflict resolution, and report preparation skills.
Qualifications
Qualifications Required
Bachelor's degree in a health care related field, or the equivalency.
Two years of health care, operational, or business experience.
Qualifications (Preferred)
This position is responsible for the coordination of Huntsman Cancer Institute’s mobile mammography patient schedules, intake, and prior imaging. The Patient Coordinator works with various community clinics, service providers, community radiology centers, voucher providers, and patients to ensure timely mobile mammography.
Essential Functions
Receives, responds to, and directs patient communications, including phone calls, emails, and other interactions.
Receives, responds to, and directs clinic and guarantor communications, including phone calls, emails, and other interactions.
Assesses patient questions and ensures the appropriate coordination of the patient experience.
Schedules patient appointments at specific community clinics and sites.
Coordinates and refines schedules received from community organizations and proactively verifies patient information and schedule.
Verifies insurance/voucher information.
Requests prior imaging.
Educates patients about what to expect during their mobile clinic visit
Ensures insurance coverage, resolves any issues with coverage, and escalates complicated issues to manager.
Assists mobile team with coverage and coordination of schedules.
May act as a liaison with other care groups such as radiology and primary care
Position works remotely and on the mobile clinic following in-person training.
Knowledge/Skills/Abilities
Demonstrated excellent communication, interpersonal, organizational, and follow-through
Demonstrated work with marginalized patients or communities.
Ability to be motivated with attention to detail and the ability to work efficiently and independently, demonstrating a passion for providing excellent customer service.
Ability to learn new applications and software, procedures and
Ability to assimilate data from various
Ability to display active listening and verbalize empathy while developing relationships with patients, guests and coworkers.
Able to prioritize and multi-task in a fast paced
Demonstrated knowledge of HIPAA regulations to ensure that patient information is guarded and
This position is responsible for the coordination of Huntsman Cancer Institute’s mobile mammography patient schedules, intake, and prior imaging. The Patient Coordinator works with various community clinics, service providers, community radiology centers, voucher providers, and patients to ensure timely mobile mammography.
Required
Associate's degree in a healthcare, public health, business, communications, related field, or the
Two years applicable experience.
Ability to drive University-owned standard vehicle
Preferred
Bilingual (Spanish) strongly preferred
Competency in electronic patient charting and
Experience in a high volume clinical setting, working with low-literacy patients, community clinics, multidisciplinary clinic, or similar customer-facing work involving diverse populations and multiple tasks.
Working with at-risk and underserved populations
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This position is remote or working on the mobile mammography bus.This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
This position is remote or working on the mobile mammography bus.
This position works in various locations throught Utah and must be able to drive a University-owned vehicle
Physical Requirements
Carrying, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Walking
Multi-lingual Candidates Welcomed
To inquire about this posting, email: careers@hsc.utah.edu
EEO Statement
University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500.If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Sherrie Hayashi
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted atoeo.utah.edu/
For more information: https://www.utah.edu/nondiscrimination/
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) 581-6500 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or Hospitals and Clinics Human Resources at (801) 581-6500 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
Requisition Number 69091
Reg/Temp Regular
Employment Type Part-Time
Shift Variable
Work Schedule 2-3 days per week
Clinical/Non-Clinical Status Non-Clinical
Location Name Off-Campus (Other)
Workplace Set Up Remote
City SALT LAKE CITY
State UT
Department HCH CST 60A MOBILE SCREEN PROG
Category Customer Service
Workplace Set Up Remote