Experience Inc. Jobs

Description Primary Duties: Meeting Room Management: * Oversee the scheduling, setup, and maintenance of all meeting rooms within the organization. * Ensure that all meeting rooms are equipped with the necessary technology, supplies, and furniture arrangements to meet the needs of each event. * Coordinate with IT and facilities teams to resolve any issues related to meeting room equipment or setup. * Monitor room utilization and work with stakeholders to optimize room allocation and availability. * Complete an inspection of all meetings rooms on a regular frequency. Coordination of SLC-Wide Events: * Plan, collaborate, organize, and execute large-scale events across the Salt Lake City region, ensuring alignment with organizational goals and objectives. * Liaise with vendors, caterers, and other external partners to ensure all logistical aspects of events are managed efficiently. * Develop and manage event timelines, budgets, and resources to ensure successful execution. * Collaborate with internal departments, including the C-Suite and their support teams, to ensure all event requirements are fulfilled, covering aspects such as staffing, security, and technical support. Coordination and Communication: * Serve as the primary point of contact for meeting and event-related inquiries from internal and external stakeholders. * Communicate event details, schedules, and requirements to all relevant parties, ensuring clarity and understanding. * Provide ongoing support and troubleshooting during meetings and events to ensure smooth operations. * Collect and analyze feedback post-event to identify areas for improvement and implement changes as needed. Health and Safety Compliance: * Ensure all events and campus wide activities comply with health, safety, and environmental regulations. * Conduct regular safety audits and risk assessments. * Promote and enforce safety protocols and practices among janitorial staff. Training and Education: * High School diploma * Proven experience in meeting and event coordination, preferably in a corporate environment. * Min 2 years' experience in corporate environment Knowledge, Skills, and Abilities: * Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously. * Ability to engage stakeholders,at all levels * The candidate must be a self-starter, work well both independently and in a team * Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams. * Proficiency in Microsoft Office Suite and familiarity with event management software. * Ability to work flexible hours, including evenings and weekends, as needed. * Proficiency in Microsoft Office Suite and familiarity with event management software. * Strong collaborator Working Conditions and Physical Requirements: * The position may require standing, walking, and bending for extended periods. * Ability to work flexible hours, including evenings, weekends, and holidays, as needed.