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Job Information

University of Utah Manager, Administration in Salt Lake City, Utah

Open Date 06/10/2021

Requisition Number PRN26485B

Job Title Manager, Administration

Working Title Manager, Administration

Job Grade F

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area President

Department 00410 - Human Resources

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $55,000 - $62,000

Close Date

Open Until Filled Yes

Job Summary

Under minimal supervision, the Administration Manager is responsible for planning, coordinating and managing all Human Resources (HR) sponsored recognition programs and related events including, but not limited to, Employee Appreciation Day, Employee Service Awards program and Staff Excellence Award programs.

The Administration Manager is also responsible for planning, organizing, directing and/or controlling office management, financial oversight and other administrative functions of HR pertaining to areas including, but not limited to, financial data/records maintenance, inventory, supply management, telecommunications, equipment maintenance, annual statistical reporting, and general office support. This position is also responsible for establishing and maintaining controls to insure adherence to accepted accounting principles and for providing timely and accurate departmental information.

Responsibilities

RESPONSIBILITIES :

• Plans and manages HR sponsored recognition programs and events (Employee Appreciation Day, Employee Service Awards, Staff Excellence Award Programs, etc.) including planning, scheduling, coordination and logistics. This also includes planning internal HR retreats and events.

• May participate in University-wide and internal committees to establish customer service standards, budget management standards, and administrative plans and policies.

• Process a variety of time-sensitive documents, resolves a variety of routine to complex HR issues, compile reports, maintain statistics, develop and recommend office protocols, and assisting in department projects and initiatives.

• Forecasts, develops, and implements applicable departmental policies, procedures, budgetary goals, and objectives consistent with University of Utah’s Rules and Regulations.

• Markets and promotes new and existing programs and services to internal and external customers.

• Assists with the HR departmental budget, and maintains records, reports, accounts, and billings.

• Researches and prepares necessary revenue, expense, payroll, journal entries, and other accounting procurements and/or corrections.

• Audits accounting systems, reconciles ledger, and resolves technical problems or recommends solutions when appropriate.

• Responsible for accounts receivable and payable and other financial functions.

• Coordinates details such as purchasing activities, employee travel, personnel actions, document control, and account coding for financial transactions and overseeing the maintenance of department financial records.

• Ensures accounting processes operate within department, University, state and federal accounting guidelines.

• Develops departmental strategies consistent with the departments’ continuous quality improvement program.

• Assist the Emeritus Club with their operations.

ESSENTIAL FUNCTIONS :

• Proficient in use of: University Accounting/Budget policies, accounting principles, Microsoft Office Suite including Excel, Word, Visio & Outlook.

• Excellent written and verbal communication skills.

• Handles the administrative matters regarding day-to-day operations and procedures of a University department.

• Ensures customer satisfaction by analyzing complaints, concerns and suggestions and providing appropriate follow-through.

• Facilitates cooperative and collaborative community and institutional relationships.

• Markets and promotes new and existing programs and services to internal and external customers.

• Makes budgetary recommendations and adjustments.

• Maintains accounts and billings.

• Monitors budgets and expenditures to ensure limitations are not exceeded.

• Develops departmental strategies consistent with the assigned department’s continuous quality improvement program.

Work Environment and Level of Frequency typically required:

• Nearly Continuously: Office environment with the potential to work from home.

Physical Requirements and Level of Frequency that may be required:

• Nearly Continuously: Sitting, hearing, listening, and talking.

• Often: Repetitive hand motion (such as typing), walking.

• Seldom: Bending, reaching overhead.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Human Resources is dedicated to accuracy, efficiency, and providing excellent customer service. Our team members excel at building relationships, problem-solving, and conflict management. We value diversity and have high expectations for performance

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (2 years related work experience may be substituted for 1 year of education). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.

Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email:employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

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