Job Information
SALT LAKE COMMUNITY COLLEGE Administrative Assistant I, Mathematics in SALT LAKE CITY, Utah
Under minimal supervision provide secretarial and general administrative support to the Mathematics Associate Dean. Works and communicates with all levels of administration, faculty, staff and students in all areas that affect the Department. Work with and safeguard confidential documents while maintaining confidentiality. Supervises work study students and part-time employees. The assistant will support the Associate Dean in budgeting, keep Associate Dean abreast of operational activities, ensure the efficient operation of the Department's Office, complete all administrative aspects of the hiring process.
Work closely with the Operational Specialist to make decisions within the scope of the job, be proactive in putting together calendars, responses, follow-up items, and carry on work of the office in the absence of the Associate Dean. Compile, compose and edit quality finished memorandum, correspondence, reports, etc.
Office Support: Budget management and reporting to the Associate Dean; payroll-related duties such as adjunct training tracking, payment, and submitting reimbursement requests, management of faculty timesheets, tracking available hours for part-time employees, tracking project hours; assist with the processes of hiring and separating department employees; help organize and support events such as Math Counts, AMATYC Student Math League, SheTech, SLCC Math Fun Talks, class review sessions, and meetings within the department; support Faculty Tenure Evaluations through tasks such as tenure tracking, managing faculty files, scheduling observations and meetings; assist with travel including booking flights, hotels and necessary accommodations, register faculty for conferences, create/manage Chrome River reports; support Math Department administrative staff, Project Manager, and Associate Dean with administrative tasks.
Student Support: Cover the office by being first line support by answering all inquiries, requests, or concerns (walk-in, call-in, or email), help students find the information and/or support needed, disseminate general and accurate information to students, communicate issues with Associate Dean, prioritize and close out all issues in a timely manner.
Faculty Support: Support faculty by coordinating all aspects of the relationship between the faculty and the department; pick up exams from the Testing Center and scan them to the course instructors; provide/order instructional supplies including textbooks, manage faculty access to MS Teams Channels and Canvas Team Sites as needed, find substitutes, work with the other Math staff to provide sufficient coverage of the office by being first line support by answering all inquiries (walk-in, call-in, or emails), disseminate general and accurate information to faculty, communicate issues with Associate Dean, prioritize and close out all issues in a timely manner.
Other duties as assigned.