University of Utah Admin GCO II in Salt Lake City, Utah
Open Date 09/01/2023
Requisition Number PRN36265B
Job Title Grant/Contract Officer II
Working Title Admin GCO II
Job Grade E
FLSA Code Professional
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
VP Area President
Department 01214 - HCI Research Admin Dept
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $47,700 to $58,300
Open Until Filled Yes
This position provides complex administrative support for the Cancer Biostatistics Shared Resource; including working closely with the pre- and post-award grant support, finance, purchasing, human resources, travel planning, event coordination, and navigation of University systems.
Huntsman Cancer Institute Administrative Grants and Contracts Officers II within Research Administration work directly with Principal Investigators (PI’s) and are essential to their success. They work closely with both the Pre-Award and Post-Award Grants and Contracts Officers teams at HCI to provide support in submitting successful applications and supporting the management of funded grants and/or contracts to ensure compliance and assist in routine needs of the project. Members of our team perform a diverse set of tasks at a challenging and rewarding tempo in a nationally recognized NCI Designated Cancer Center. The ideal candidate is someone who intends to stay with us for at least three years, during which time they can expect to gain experience and training which can translate into a long-term administrative career with the University of Utah, a Big 12 school with fantastic benefits.
Desirable candidate will have demonstrated a strong organizational capacity, excellent communication skills, and the ability to balance priorities while ensuring follow through with a diverse set of responsibilities. This position is hybrid, the expectation is in office 3 days a week and remote 2 days. This may change based on departmental needs.
Huntsman Cancer Institute ( HCI ) is an Equal Opportunity Employer committed to hiring individuals whose merit and experience promote a diverse, inclusive, anti-racist workforce and culture.
Each employee has a unique background and life experience. We believe that maximizing diversity fuels the success of our organization. In your cover letter or during your interview, we invite you to share how your background, beliefs, and experience will prepare you to be effective in working in an environment that values diversity and is committed to equity, diversity, and inclusion.
Learn more about HCI’s commitments at huntsmancancer.org/edi and/or contact HCI’s Office of Equity, Diversity, and Inclusion.
- Responsible for triaging requests for biostatistical support. Part of this process will involve initiating a weighted/precedence of work system for each project.
- Creating a JIRA system with the Research Informatics Shared Resource that will allow investigators to submit a request for biostatistical support from the Cancer Biostats Shared Resource. The responsibility to maintain the system will also be required.
- Assists PI with general grant and lab support which may including scheduling, purchasing, hiring, travel, CV/biosketch/other support maintenance, shipping and other requests as needed.
- Familiar with University pre-award systems, processes, and policies required for proposal submission. HCI has a Pre-Award GCO team that handles the submissions, and the Administrative GCO II assists the PI’s and Pre-Award GCO in applying for grants, including developing budgets, updating/collecting biosketches, other support documents, and letters of support.
- Familiar with University post-award systems including management reports, university account codes, and purchasing rules/regulations and systems. The Post-Award GCO team at HCI is in charge of the overall management of the grants/contracts, and the Administrative GCO II plays a role in ensuring compliance through oversight of the majority of expenditures on the projects, managing grant distributions for lab staff, assisting as requested with reporting requirements, and additional action items as assigned.
- Assists HCI Finance and the PI with the development of department/lab budgets for the yearly budget process for each grant awarded as well as activity funds. Review financial accounts (activities) on a monthly basis to ensure accuracy. Maintain complex salary distributions for PI’s labs members.
- Assists with the implementation of department and University policies and procedures.
- Provides basic support for administrative tasks, working with colleagues and manager to complete and track assignments.
- Has developed specialized skills or is multi-skilled through job-related training and on-the-job experience.
- Problems encountered are varied, but generally with precedent. Resolution may require some analysis and interpretation, requiring innovation and creativity.
- Issues are routine and involve little evaluation and interpretation. Problems are typically solved through drawing from prior experiences, following established policies and procedures with analysis of the issue, requiring moderate innovation and creativity.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Bachelor’s degree or 8 years of relevant work experience or equivalency (one year of education can be substituted for two years of related work experience).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type Benefited Staff
Special Instructions Summary
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
Online reports may be submitted at oeo.utah.edu
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To inquire about this posting, email: firstname.lastname@example.org (%email@example.com) or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
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