Experience Inc. Jobs

Description

We are seeking a proactive and detail-oriented part-time Office Operations Coordinator to serve as the first point of contact for calls, inquiries, and in-office logistics. This role will also involve providing essential support to the Operations Department by ensuring efficient office supply management, administrative task execution, and smooth operational functionality. The ideal candidate will be a highly organized professional with strong communication and multitasking skills.

Key Responsibilities:

Front Desk and Communication Support:

• Act as the primary point of contact for incoming communications.

• Handle approximately 10-15 calls per day, primarily related to inquiries or requests, and direct callers to the appropriate contacts.

• Intercept and document incoming packages and mail.

• Greet and assist the occasional in-person visitor, including volunteers.

Office and Supply Management:

• Maintain sufficient stock of kitchen and office supplies by monitoring inventory levels and placing timely orders.

• Ensure the postage machine remains fully funded for day-to-day mailing operations.

• Oversee the functionality of the office copier and ensure it is fully stocked with paper and operational.

Finance and Administrative Support:

• Collect and combine approved accounts payable (AP) check requests for submission to the national office every Thursday.

• Process twice-weekly deposits — open mail, prepare and scan checks for upload to the bank, and organize required documentation.

• Assist in preparing copies and documentation for data entry into Salesforce.

  Requirements

Qualifications and Skills:

• Strong organizational and multitasking abilities.

• Clear and professional communication skills, both written and verbal.

• Basic knowledge of office equipment maintenance (e.g., postage machines, copiers).

• Familiarity with administrative processes such as check requests, deposits, and document preparation.

• Experience using Salesforce or a comparable data entry or CRM platform is a plus.

• Proficiency with common office software (e.g., Microsoft Office Suite).

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .