Experience Inc. Jobs

Description

We are offering a long term contract employment opportunity for an Executive Assistant in the non-profit industry, located in Saint Paul, Minnesota. This role involves a variety of responsibilities including coordinating activities, managing data, and maintaining effective communication channels.

Responsibilities:

• Manage and maintain accurate records regarding Diversion referrals and other relevant data.

• Coordinate logistics for various programs and events.

• Handle correspondence related to Diversion referrals and other programs.

• Collaborate with internal teams to plan and execute program orientations and trainings.

• Maintain and update contact information for all employees and consultants.

• Manage inventory and supply purchases, ensuring all necessary materials are available when needed.

• Oversee facilities and coordinate with vendors to ensure a welcoming and efficient workspace.

• Organize staff meetings, including scheduling, preparation and distribution of documents, room set up, and note taking.

• Register management and program teams for meticulous development and events, making travel arrangements as needed.

• Support the Board of Directors as instructed and authorized by the Executive Director.

Requirements

• Familiarity with Customer Relationship Management (CRM) software to maintain and update client records

• Proven experience in Calendar Management, ensuring smooth scheduling of meetings and appointments

• Excellent Communication skills, both written and verbal, for effective correspondence and interaction with stakeholders

• Experience in managing Conference Calls, coordinating multiple participants across various time zones

• Ability to handle Correspondence, including drafting emails and letters, managing incoming communications, etc.

• Strong knowledge of Microsoft Office Suites including Word, Excel, PowerPoint, and Outlook for various administrative tasks

• Experience in Data Entry, ensuring accurate and timely input of information into the system

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .