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Move Forward with Volt Volt is hiring for an Executive Assistant on a hybrid schedule in Santa Monica, CA. As an Executive Assistant you will: Coordinate and perform a wide range of routine and complex administrative and clerical duties. Independently manages day-to-day activities in support of companies Technology executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills. Will also provide back-up support for other assistants as part of an executive assistant team. • Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials. • Coordinates executives' calendars, including registration & travel. • Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments. • Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of Technology on highly confidential matters. • Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge. • Collects and processes data associated with visa applications. • Maintains office equipment and inventory. Meeting & Project Support • Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc. • Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars. • Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact. Documentation & Reporting • Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials. • Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending. This is a full-time 17-month hybrid (Mon-Thurs on-site in Santa Monica, Fri remote) contract opportunity. The ideal candidate must have: • Minimum of 3 years of relevant experience required • Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel). • Knowledge of administrative functions and processes. • Strong verbal and written communication skills with an ability to communicate at all levels within the organization. • Proven ability to work with confidential information, while exercising sound judgment and decision-making. • Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly. Pay Rate Range: $35-$37hr/dep on exp *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is c mmitted to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. Job ID : 434874