Experience Inc. Jobs

Job Title: Administrative Assistant Reports to: President/CEO Job Location: Saginaw County Chamber of Commerce, 515 N. Washington Avenue, 3rd Floor Working Hours: Afternoons -- Noon to 4:00 p.m. or 12:30 to 4:30 p.m.

Job Description

Provide administrative and event support to Chamber staff and respond to inquiries from Chamber members and the public.

Knowledge and Skills Requirements

• Use of office equipment (i.e.: copy machines, printers, calculator, phones) (Training provided)
• Knowledge of Microsoft Word, Excel, Outlook, web browsers
• Knowledge or ability to learn membership database software (Training provided)
• General knowledge of Saginaw County and the Great Lakes Bay Region
• Ability to work independently with minimal supervision
• Ability to work in a team setting
• Strong organizational, time management and project management skills, with the ability to prioritize
• Must provide an outstanding, positive example of customer service, leadership and professionalism to Chamber members, staff, volunteers, and general public
• Ability to travel independently to and from events
• Ability to attend occasional early morning, evening and weekend meetings and events

Duties Include

• Membership database management (including entering sponsorship sales and creating invoices, and entering new members)
• Create and mail new member packets
• Mailing dues invoices
• Mail membership certificates and window clings when member dues are paid
• Bank deposits
• Board of Directors management
• Answering phones
• Greeting guests
• Assistance with event registration, research, coordination with scheduling, and sponsor contact
• Meeting and event set-up and breakdown assistance
• Food ordering and pickup for events and meetings
• Member support
• Order office supplies
• Create weekly staff agenda
• Proof reading
• Public calendar management
• Kitchen maintenance
• Any assistance where necessary

Key Responsibilities

Membership & Administrative Support

• Maintain the membership database, including entering sponsorship sales, creating invoices, and adding new members
• Prepare and mail new member packets, dues invoices, and membership certificates
• Process bank deposits
• Assist with Board of Directors management

Office & Event Coordination

• Answer phone calls and welcome guests
• Assist with event registration, research, scheduling coordination, and sponsor outreach
• Support with meeting and event setup and breakdown
• Coordinate food orders and pickup for meetings and events
• Order office supplies and maintain the public calendar

General Office Duties

• Create and distribute the weekly staff agenda
• Proofread documents
• Ensure kitchen maintenance and cleanliness
• Provide general member support
• Assist wherever necessary

About Us

The Saginaw County Chamber of Commerce is a business membership-based organization committed to leading on behalf of businesses. We communicate, connect, and influence to foster a thriving economy in Saginaw County and beyond.