Experience Inc. Jobs

Description

Our client, a well-respected firm in Sacramento is looking for a transactional secretary.

Responsibilities

• Performs secretarial and clerical duties.

• Processes mail daily.

• Handles phone calls for attorneys and paralegals.

• Responds to and generates email messages.

• Transcription from dictation and voicemail.

• Drafts routine correspondence and documents on own initiative for approval by attorneys.

• Schedules appointments and other events.

• Receives clients arriving for appointments (including beverages).

• Maintains electronic calendar for attorneys and self.

• Enters attorneys’ time electronically.

• Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.

• Familiarity with law libraries.

• Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.

• Familiarity with Internet usage.  Performs conflicts checks for potential new clients and existing clients.

• Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.

• Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.

• Opens New Client / Matters in accordance with firm procedure.

• Creates and maintains files, keeps records and prepares reports as requested.

• Performs other duties as required

  Requirements

Necessary Knowledge, Skills and Abilities:

• Windows 10 Pro

• Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.

• Document Management System (comparable to OpenText DM).

• Document comparison software (CompareDocs, Workshare).

• Document formatting software (Litera Innova).

• Time Entry software.

• Electronic Calendaring and Docketing.

• Foxit / PDF Pro.

• Scanning/OCR software.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .