Job Information
Indium Corporation Purchasing Assistant in Rome, New York
JOB SUMMARY: The Purchasing Assistant is responsible for performing support activities within the Purchasing Department, while following the requirements of Indium Corporation’s Quality Management System.
ESSENTIAL JOB FUNCTIONS (COMPETENCIES):
• Perform clerical tasks as assigned or delegated
• Run system reports
• May maintain accuracy of the Vendor Item cross-reference data base, with direction from the Sourcing Supervisor and/or Tactical Buyer
• May convert Purchase Requisitions to Purchase Orders, using the appropriate software system, with direction from the Sourcing Supervisor and/or Tactical Buyer
• Review, accept, transact PO and perform item maintenance on various system data up to stated limits of authority.
• Develop department-related knowledge through various types of continued education and training (such as Supplier Base Management and Negotiation Courses, MACNY Sessions, CPSM Training, etc.).
• May process, expedite, audit, and reconcile financial transactions (Purchase Requisitions, Purchase Orders, Packing Slips, Invoices, etc.)
• Collect and enter data and process electronic storage of information
• Perform electronic data base maintenance (including, Vendor Cross- reference, default vendor notes, etc.)
• May review purchase orders, identify and resolve discrepancies by contacting internal customers and suppliers as necessary
• May assist with reviewing monthly Credit Card (CC) transactions and other CC tasks assigned
• Attend training as needed or assigned
• Perform other duties and special projects as assigned
REQUIREMENTS:
• Associate’s degree with an emphasis in Business Studies, or equivalent
• 2 years related work experience
• Fluent with Microsoft Office including Word, Excel, and Outlook, as well as ERP software
• Demonstrable experience with spreadsheets
• Strong verbal and written English language communication skills
• Proven reliable and dependable team player with ability to work independently
• Experience with the software system Syteline is preferred
• Demonstrates ability to perform multiple projects, tasks, and system functions simultaneously
• Ability to develop an understanding of Indium Corporation products and services
SHIFT:
Monday-Friday, 8am-5pm