Job Information
Grunley Construction Company, Inc. Accounts Payable Specialist in Rockville, Maryland
Description/Job Summary
The Accounts Payable Specialist will act as the coordinator for all accounts payable functions for the company and when needed, they will serve as backup to process field and office payroll.
Responsibilities/Duties
Accounts Payable
Primarily responsible for the processing and maintenance of the Accounts Payable function for the Company
Enter/import all AIA payment vouchers/invoices into Sage300 system
Print checks and match to invoices and supporting documentation
Mail signed checks to vendors
Distribute to project management all subcontractor account statements
Maintain and distribute "Held Checks List" report
Utilize Timberscan for approval process and importing of invoices
Subcontract Compliance
- Confirm that all compliances are up-to-date before paying (Insurance, Certified Payroll, Release of Liens, SF1413, Small Business, etc.)
Payroll
Serve as backup to process the office and field payroll for the Company
Review electronic time entries. Review Sage300 edit reports for accuracy
Setup employee master file in Sage300
Print and distribute/mail all Payroll Checks and Direct Deposit Forms
Process Certified Payroll Reports and Tax Payments
Filing
- Responsible for the electronic updating and filing of all check support.
Other
Other projects as assigned by Accounting Supervisor
Gather backup for partner invoices
Attend as assigned all Grunley in-house and external training programs
Preferred Skills
Sage 300 (Timberline)
Knowledge of generally accepted accounting principles and the accounting principles of accounts payable
Good understanding of accounting systems
Required Experience
Excellent customer service and organizational skills and attention to detail.
Preferred Experience
One (1) year of accounts payable experience.
Sage 300 (Timberline)
Required Education
High School Diploma or G.E.D.
Preferred Education
Associates degree in Accounting or Business Administration.
Required Qualifications
Must be a U.S. Citizen.
Details
A COVID-19 vaccination is preferred for the position. Grunley will provide reasonable accommodations for disability, pregnancy and religious-based objections in accordance with
applicable law. Some projects may require attestation of COVID-19 vaccination status or regular Covid-19 testing.