Job Information
Rochester Institute of Technology Strategic Sourcing Specialist III in Rochester, New York
8782BR
Position Title:
Strategic Sourcing Specialist III
Organization:
Procurement Services
Job Responsibilities:
Analyze spend data ($15-20 million annual spend), develop strategic sourcing strategies, Use analysis of industry trends and experience to develop and maintain a strategic sourcing roadmap , Identify and implement initiatives to achieve cost savings and process improvements aligned with operational goals based on input from division managers and university leadership.
Work with clients to develop specifications and identify sources of supply based on product knowledge, departmental requirements, availability, and pricing goals. Collaborate with PSO Commodity Specialist for Construction and Design Services, Construction to assess client requirements and develop procurement strategies based on collective knowledge and experience.
Prepare and issue RFPs (requests for proposal), conduct supplier walk-throughs, analyze supplier bids, and work with clients to make the final selection recommendation based on the overall value proposition provided by the supplier.
Determine appropriate method required to acquire goods and services ensuring adherence to RIT purchasing policies and procedures and state and federal regulations. Work with the client and supplier to finalize the contract terms and conditions, including those for independent contractors; process requisitions in the Oracle purchasing application aligned with internal controls and university policies. Authorize exception to bidding forms for purchases that fall outside of university’s purchasing policies.
Develop, foster and manage successful working relationships with suppliers including: 1) developing supplier performance measures and evaluation processes; 2) monitoring supplier quality and conformance with contractual requirements and adherence to university’s procurement policies, procedures and practices; 3) reviewing and continually monitoring existing supplier contracts for accuracy of invoiced charges and potential cost savings/efficiencies; and 4) meeting regularly with department end-users and suppliers to reinforce expectations and maintain good supplier relations.
Develop and make recommendations for process improvements that result in greater effectiveness and efficiencies in the procure-to-pay cycle. Ensure that procurement decisions are made with a full-understanding and taking into consideration the business process implications for other departments, including Accounts Payable.
Work with FMS and Office of Legal Affairs to support contract compliance, supplier performance requirements and business terms.
Evaluate and track added value of procurement strategic sourcing outcomes and governance as defined within the Procurement Services Office (PSO) standard metrics.
Perform duties and responsibilities, including special projects assigned by PSO management and Controller's Office, to accomplish tasks necessary for efficient departmental operations.
Participate in 40 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee’s role within the Controller’s Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.
FLSA Category:
Exempt
Requisition Number:
8782BR
College/Division:
Finance & Administration
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume
Employment Category:
Fulltime
Additional Details:
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
119A
Required Qualifications:
Education/Experience:
BA/BS in Engineering, Business Administration, Construction Management, or related field required with six to seven years applicable experience OR an equivalent combination of education and experience.
Skills:
Must possess the ability to review and analyze key external trends and influences from a wide range of information used to support the development of sourcing plans.
Critical thinking and negotiating skills are required to execute cost effective, best in class procurement solutions.
Strong analytical, written and verbal communication and presentation skills
Ability to work independently, prioritize work demands and pay attention to detail
Experience developing market analysis, strategic sourcing and planning, contract development and ongoing supplier governance
Preferred Qualifications:
MBA and/or C.P.M. or current equivalent, strongly preferred.
Ability to assess client requirements and develop procurement strategies for management review.
Preference given to individuals who have conducted sourcing and procurement activities for facilities management and/or construction projects in an academic setting.
Experience with an enterprise-wide system
Knowledge of generally accepted accounting principles and the procure-to-pay cycle .
A high-level of proficiency with Microsoft Excel
Has worked with cross-functional groups, successfully achieving cost saving and productivity goals.
Department/College Description:
Procurement Services Office, Controller's Office, Finance and Administration
Shift:
Day
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location:
Hybrid — Remote/On-campus
Job Summary:
Perform a full range of strategic procurement activities providing dedicated support and oversight of the university’s facility services. Primary stakeholders for this role include Facilities Management Services (FMS) and Auxiliary Services (AUX). Main Commodity assignments includes: Soft Services (i.e. Janitorial, Pest Control, Landscape & Snow Plow, Painting), Hard Services (i.e. Electrical, Plumbing, Flooring, Abatement, Mechanical / HVAC, Elevator), Utilities, and Furniture. This position will also report to, and serve as back-up to Commodity Specialist for Construction and Design services, requiring full knowledge and understanding of the university’s relevant contracts and processes.
Hourly/Salary Minimum:
52300
Hourly/Salary Maximum:
87600