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University of Rochester Sec IV Department of Otolaryngology - 228743 in Rochester, New York

Sec IV Department of Otolaryngology Job ID 228743

Location Medical Faculty Group Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Opening

Full Time 40 hours Grade 009 Otolaryngology Clinic

Responsibilities

GENERAL PURPOSE:

Provides direct administrative support to the Department Chair, Program Administrator, Director of Audiology and Speech Pathology and all faculty members. This position is responsible for all departmental administrative details and duties requiring extensive experience with policies, procedures, and practices of the University. This individual must be able to prioritize multiple activities, exercise excellent independent judgment and display professional attitude. With minimum direction and considerable latitude for independent judgment. Position requires a strong orientation of providing expert customer service. Must be sensitive to confidential material.

RESPONSIBILITIES:

  • Given general guidance to priorities, manages time and calendar of Departmental Chair, coordinates meetings, and prepares background materials. Provides support for faculty members regarding academic projects or requests within specific, finite parameters

  • Advise faculty on all aspects of departmental administration, including recruitment, credentialing (both academic and clinical), compensation, employee rights, privileges, sick leave, vacation, disability and employee benefits. Responsible for tracking faculty time requests within the department and reporting in HRMS

  • Responsible for processing all faculty appointments and reappointments. Assists with orienting new faculty and visitors; providing guidance with policies, procedures, access of systems, ORs, compliance, etc.

  • Prepare and review purchases, personnel forms, invoices and travel reports to be presented to administration for authorization. Tracks allowable expenses which can be paid on behalf of the faculty member using institutional funds, communicates with faculty members regarding status of requests/funds in timely fashion

  • Function as back up for Administrative Assistant and Residency Coordinator. Provides support to Program Administrator, Admin II, and Senior Accountant as appropriate

  • Responsible for keeping all faculty-related policies and procedures up-to-date. Will distribute formal policy changes to faculty members and maintain records regarding receipt

  • Other duties as assigned

    QUALIFICATIONS:

  • 2 years post high school education; secretarial or administrative studies, or the equivalent preferred.

  • At least 2 years of office work experience, preferably in a medical or academic office environment, with demonstrated ability to work with limited direction; or equivalent combination of education and experience required.

  • Excellent verbal and written communication skills. Ability to work collaboratively with various groups required.

  • Notary Public Licensure or ability to obtain commission preferred.

    How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

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