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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

220 Hutchison Rd, Rochester, New York, United States of America, 14620

Opening:

Worker Subtype:

Regular

Time Type:

Part time

Scheduled Weekly Hours:

20

Department:

500912 Primary Care Administration

Work Shift:

Range:

UR URG 106 H

Compensation Range:

$21.36 - $29.90

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE:

Serves as administrative assistant to a singular leader whose role is within the leadership career stream. Provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for conference calls and meetings. Makes travel arrangements. Provides word processing and other document preparation services. Locates and retrieves information in support of management and technical staff.

Responsibilities

GENERAL PURPOSE:

With over 200 faculty and APPs and forty-plus practice locations, the Primary Care Network (PCN) is constantly engaged in recruiting and screening providers. In the next five years, provider recruitment activities are expected to grow dramatically.

This role will serve three primary functions. First, it will provide administrative support for candidate visits, including all interviewing schedules and travel logistics. Second, this role will provide concierge-like support to incoming candidates to promote a positive impression. This will involve carefully planning travel and visit itineraries and assisting with special needs, like referral to real estate professionals, providing information on schools, etc. Third, this position will administratively support the Medical Director of the PCN with scheduling, communication and projects.

RESPONSIBILITIES:

Provide administrative support to the PCN recruitment team

Track the status of all provider candidates and their associate medical director assignments.

Take minutes of recruitment team meetings.

Ensure tight coordination with the UR Regional Recruitment Team.

Request information from the candidates┐ references.

Assist with faculty job postings.

Coordinate activities with Immigration team when visas are required

Communicate regularly with candidates to answer questions and demonstrate PCN's ongoing interest in candidates.

Collaborate with the faculty credentialing and medical staff liaison.

Coordinate applicant visits

Schedule applicant visits.

In conjunction with the Medical Director, schedule all interviews and practice visits.

Make candidate travel arrangements.

Support/coordinate candidate meals when in town (i.e. recruiting dinners with practices)

Check in with all applicants by phone upon arrival.

Arrange for special needs (meetings with Benefits, realtor, information about schools, etc.).

Process reimbursement of travel expenses.

Coordinate offer letters.

Create an offer template summarizing offer details (salary guarantee, title, effective dates, etc.)

Track offer letter preparation by the Office of Counsel.

Update the medical director on the offer letter status.

Obtain approvals for the final offer letter.

Provide general administrative support to the medical director

Manage the medical director┐s schedule.

Provide administrative support for special events (spring dinner, malpractice seminars, departmental mixers).

Assist in arrangements for recruitment events.

Help with survey design preparation and fielding.

Other duties as assigned

QUALIFICATIONS:

Associate degree and 2 years of relevant administrative experience required.

Bachelor┐s degree preferred.

or equivalent combination of education and experience required.

Ability to maintain confidentiality required.

Exceptional organizational, time management and administrative skills required.

Strong communication skills, both verbal and written required.

Strong technical skills, including a high level of proficiency in Microsoft Office, Excel, and Teams required.

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University┐s mission to Learn, Discover, Heal, Create ┐ and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

EOE Minorities / Females / Protected Veterans / Disabled:

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

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Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we commit to diversity, equity, and inclusion and united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.