Job Information
Lifespan Administrative Assistant in Rochester, New York
Administrative Assistant
Rochester, NY (http://maps.google.com/maps?q=1900+South+Clinton+Ave+Rochester+NY+USA+14618)
Description
Lifespan is a trusted, mission-driven, regional nonprofit dedicated to helping older adults take on the challenges and opportunities of longer life. We are a great place to work where staff can grow personally and professionally in a supportive and inclusive environment.
STATUS:Non-exempt, full-time, 37.5 hours/week
Hourly rate: up to $18.00 per hour
SUMMARY
Provides administrative support to the programs Home Safe Home and Contracts team at Lifespan. Manages data collection, reporting and other essential tasks for the successful operation of both agency areas.
RESPONSIBILITIES
Provide support to Program Manager and Senior Contracts managers with requested tasks.
Responsible for collecting, tracking, and reporting data for assigned program areas.
Assists with tasks involving the intake of new referrals, scheduling home visits, ordering supplies, PeerPlace documentation, units’ entry, and funder reports for Home Safe Home Program.
Responsible for requesting Liability Insurance Certificates as needed.
Responsible for running reports as requested, weekly, monthly or quarterly to support the contract management systems.
Assist with tracking and compiling evaluation data for services delivered.
Streamline ways of collecting data and minimizing redundancies.
Review and submit department invoices and vouchers for program supplies.
Other duties as assigned by supervisor.
Requirements
QUALIFICATIONS
EDUCATION: Associates degree in human services or related field required
EXPERIENCE: Strong technology background with strong interpersonal skills
EXPERIENCE
· Must be able to multi-task in a busy environment with attention to detail
· A portion of the work is performed at a desk or at a personal computer station
· Strong interpersonal skills necessary
· Excellent verbal, written and telephone communication skills required
· Computer skills (MS Office). Database and Excel experience required
· Ability to work in multi-cultural situations
· Ability to work independently
· Ability to maintain composure under strict deadlines
Lifespan offers great benefits including:
Vacation (21 days)
Sick (10 days)
Personal Time (3 Days)
Holidays (11)
Medical Insurance (3 options)
Dental Insurance (2 options)
Vision (2 options)
Flexible Spending Account
Health Savings Account with company contribution
403(b) Program
Pension contribution after one year of service
Hybrid Work Schedule may be available after successfully completing the probationary period
If working less than 37.5 hours, accrued time is pro-rated.
Salary/Hourly Rate
Multiple factors will be considered for salary/hourly determination including, years of relevant service, skills required, education, and internal equity,
Lifespan is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, gender identity/expression or any other protected characteristic. Lifespan will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical and mental limitations of qualified employees and applicants with disabilities.