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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

Select a Shipping Address, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100005 Ofc Exec VP Admin & Finance

Grade:

UR URGA 108 H

Compensation Range:

$20.00 - $38.46

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Serves as an administrative agent or business manager of a service or research unit, or as an assistant administrative officer of a major department or project.Schedule 8 AM-5 PM Responsibilities GENERAL PURPOSE: This position serves as the Administrative Assistant to the Chief of Staff for the Executive Vice President (COS) and will work closely with the Executive Assistant to the Executive Vice President & CFO (EVP) to provide general office and related administrative services within the office of the EVP. SPECIFIC RESPONSIBILITIES: - With general guidance as to priorities, manages the time and calendar of the COS, coordinating his/her calendar while choosing/recommending among competing demands on time, referring matters to be handled by others as needed. - Provides a range of administrative and clerical support duties to the EVP's COS, Director of Communications and Director of Project Management. - Works collaboratively with the Executive Assistant to the EVP (EA) in order to solve problems and improve office/equipment operations. Serves as EA's backup as needed. - Assists in preparing, editing and distributing general correspondence, summaries, notes, meeting presentations, simple spreadsheets and reports. Uses online systems to enter and maintain records, procure resources, research information or generate reports. - Communicates and interacts with University senior leaders when scheduling meetings and preparing material for meetings. - Provides timely and professional response to inquiries and serves as a source of information for customers of the department, while maintaining confidentiality in sensitive matters. - Works with external constituents and vendors to coordinate meetings and other logistics. - Support onboarding and existing process, through HR processes, and communications and act as point person for new employees to ensure access to required systems and locations. Review and approval of timekeeping activities for multiple employees including time exceptions. Other duties as assigned. REQUIREMENTS: Required: - Undergraduate degree Preferred: - Minimum of 3 years of relevant experience in executive assistance and office management or equivalent combination of education and experience. - Demonstrated ability to independently manage projects, multiple deadlines and work collaboratively across different teams. - Proven interpersonal skills and experience providing complex administrative support in a professional environment with tact and diplomacy. - Experience with Workday, HRMS and other University systems. - Experience and proficiency with Microsoft Office Including Excel, Powerpoint and Teams - Ability to exercise high level of discretion given the confidential and complex nature of the support to the Office of the EVP. - Demonstrated high proficiency in organization and time management skills. The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University's mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

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Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we commit to diversity, equity, and inclusion and united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.