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Assistant City Administrator

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Assistant City Administrator

Salary

$140,195.00 - $200,280.00 Annually

Location

Rochester MN 55904, MN

Job Type

Regular FT

Job Number

20240067

Department

Administration

Opening Date

04/02/2024

• Description

• Benefits

• Questions

POSITION DESCRIPTION

The City of Rochester is seeking an innovative, self-motivated individual to play a key role in providing vision and execution on initiatives that advance the City's strategic priorities. This is ideal for someone who aspires to positively influence the future direction of the City.

Assistant City Administrator

The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.

We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.

It takes us all working together

Nature of Work

Under the direction of the City Administrator, the Assistant City Administrator has responsibility for the performance of one of the City’s Impact Teams . The Development Services and Infrastructure (DSI) Impact Team will be the initial team supported by the Assistant City Administrator . This includes providing policy guidance, managing resources, and coordinating all activities of the Community Development ; Public Works ; and Transit and Parking Departments. Specific services include, but are not limited to, oversight of economic development, public transit and parking, affordable housing, strategic planning, redevelopment, engineering, planning and zoning , wastewater, and plan review. It is also expected that the Assistant City Administrator will take a leadership role in executing the City Council’s adopted strategic priorities and managing existing partnerships.

This position performs complex professional and administrative work and duties are carried out using independent judgment and discretion. The incumbent will interact with City Department Heads, supervisors and other employees to carry out directives established by the City Administrator, Deputy City Administrators, Mayor, and City Council.

The Public Works, Community Development and Transit Department Heads will report directly to this role.

Pay Range: $140,195-$200,280

Review of applications will begin on April 22, 2024. Applications will be accepted until the position is filled.

DUTIES AND RESPONSIBILITIES

*Strategic Leadership and Direction

• Identify, develop, and direct the implementation of priorities, goals, objectives, policies, procedures, and work standards for the assigned Impact Team.

• Guide the development of plans and strategies to satisfy future needs for department services.

• Review and evaluate the quality, effectiveness, and efficiency in the delivery of services.

• Identify and implement solutions, methods, systems, and continuous improvement efforts .

• Oversee fiscal and budget responsibilities, including the forecasting of funds required for teammates , equipment, materials, and supplies.

• Evaluate and support recommendations and modifications to programs, codes, ordinances, policies, and procedures when necessary. Prepare and present reports of a complex nature regarding varying projects.

• Oversee the creation of reports and presentation materials.

• Serve as a member of the City’s Leadership Forum and Forward Team .

  • Support Ongoing Municipal Administration

• Prepare reports and communications for the City Council, frequently involving independent composition.

• Interpret federal/state policy and recommend compliance provisions and actions. Prepare reports and studies which provide a sound foundation for policy decision making.

• Meet with various departmental teammates to identify and resolve complex organizational issues.

• Follow up departmental assignments to determine progress or the extent of completion, and prepare progress reports.

• Assist in the preparation of the annual budget by reviewing departmental budgets for verification and justification purposes and providing recommendations.

• Review council agenda items; screen for inconsistencies or potential problems; recommend submission to Council.

  • Serve as a City representative explaining and discussing views, interests and policies of the City to the Council, Board & Commissions, City task forces, targeted community groups, and other interested parties inside and outside the community.

• Within the community and organization, ensure increased understanding and support for City programs, services, and policies.

• Confer with persons requesting service or making complaints, in person or by telephone; investigate circumstances and recommend appropriate action in accordance with established policies and regulations.

• Represent City Administration, as delegated, at community meetings, hearings, task force meetings, City Council meetings and when working with other governmental agencies.

• Make verbal and written presentations to City teammates , Management, Council, community associations, boards, outside agencies or organizations.

  *Team Leadership

• Supervise City department heads: Public Works, Community Development and Transit

• Foster a collaborative leadership style that encourages teamwork, promotes initiative, and provides professional growth opportunities for all departmental teammates .

• Develop and implement effective employee coaching and performance management strategies to ensure the achievement of organizational priorities and to create an environment that encourages innovation, teamwork, employee engagement, fiscal responsibility, and high-quality work.

• Create expectations and outcomes for employees to work collaboratively with other City department staff, public agencies, customers, and the community.

• Oversee the recruitment, hiring, and orientation processes for new teammates and ensure strategies are implemented to obtain and maintain a diverse workforce.

• Partner with the Human Resources professionals to resolve employment/labor relations issues and participate in collective bargaining agreement negotiations when requested .

• Encourage and inspire employees to do their best work while demonstrating positive leadership, positive communication, and a commitment to our Foundational Principles.

MINIMUM QUALIFICATIONS

Education and Experience

A Bachelor's degree in public administration , business administration, political science or closely related field from an accredited four-year college or university AND eight ( 8 ) years of full-time, increasingly progressive executive-level experience in a larger municipal organization; and three (3) years of experience in the creation and execution of strategic public programs.

OR

An equivalent combination of education to successfully perform the essential duties of the job.

Don't check off every box in the minimum qualification requirements listed above? Please apply anyway! The City is interested in candidates who can bring not only technical expertise but also lived experience to the team.

Licenses and/or Certifications

Valid driver's license

Desirable Qualifications

A Master's degree from an accredited college or university with major course work in public administration, business administration, political science or closely related field.

ADDITIONAL INFORMATION

PHYSICAL AND ENVIRONMENTAL CRITERIA

In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work : Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:

Continuous demands: Standing, Sitting, Walking, Fine Dexterity

Frequent demands: Lifting, Handling, Reaching, Carrying

Occasional demands: Pushing/Pulling, Kneeling, Crouching, Bending

Sensory requirements necessary in the performance of the essential functions of this position include sight, hearing and touch.

Environmental conditions that may exist in the performance of the essential functions of this job include:

NONE (not substantially exposed to environmental conditions)

EMPLOYEE BENEFIT AND RETIREMENT SUMMARY (https://www.rochestermn.gov/home/showdocument?id=36371&t=637988555643816877)

01

The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. You must be honest and accurate in answering the supplemental questions and do not type "see resume". You may also be asked to demonstrate your knowledge and skills in a work sample or during an interview for this position. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?

• Yes

• No

  02

  What is your preferred name?

  03

  Do you have a valid driver's license?

• Yes

• No

  04

  Which of the following best describes your level of education?

• High school diploma or equivalent G.E.D.

• Less than 2 years post-secondary training

• Completion of a 2 year program or degree

• Completion of a 4 year program or degree

• Completion of a Master's degree or higher

• None of the above

  05

  Other than your High School diploma/GED, which of the following best describes the field of study for your degree?

• Public Administration

• Business Administration

• Political Science

• A field of study closely related to the above

• My degree is in an area NOT RELATED to any of the above

• N/A - I do not have a degree

  06

  Which of the following best describes your years of full-time equivalent employment performing executive-level work in a large municipal organization?

• No experience

• Less than 1 year

• More than 1 year but less than 3

• More than 3 years, but less than 4

• More than 4 years, but less than 5

• More than 5 years, but less than 7

• More than 7 years, but less than 10

• More than 10 years

  07

  Describe your employment experience performing executive-level work in an organization. Do not type "see resume". If no experience, type "N/A".

  08

  Which of the following best describes your years of full-time employment experience creating and executing strategic public programs?

• No experience

• Less than 1 year

• More than 1 year, but less than 3

• More than 3 years, but less than 4

• More than 4 years, but less than 5

• More than 5 years, but less than 7

• More than 7 years

  09

  Describe your experience creating and executing strategic public programs. Do not type "See Resume". If no experience, type "N/A".

  10

  In 300 words or less, tell us about the experiences that have defined your leadership and your leadership style.

  11

  Which of the following best describes the population of the jurisdiction where you obtained the majority of your years of full-time progressively responsible executive-level experience?

• Less than 10,000

• More than 10,000, but less than 20,000

• More than 20,000, but less than 40,000

• More than 40,000, but less than 80,000

• More than 80,000, but less than 100,000

• More than 100,000

• N/A - I do not possess any experience in this area

  12

  Which of the following best describes the total amount of the operating budgets that you have been directly responsible for administrating:

• No experience

• Less than $100,000

• More than $100,000, but less that $250,000

• More than $250,000, but less than $500,000

• More than $500,000, but less than $750,000

• More than $750,000, but less than $100,000,000

• More than $1,000,000

  13

  Which of the following best describes your experience appearing before and providing information to elected boards and councils, public agencies, business and civic groups?

• Limited - I have attended public meetings and/or hearings

• Moderate - I have presented information at public meetings and/or hearings

• Extensive - I regularly appear before and provide information to elected boards, councils and/or various groups as a regular part of my job

• N/A - I have no experience in this area

  14

  In 300 words or less, describe how you would develop and maintain positive working relationships with varied people/groups including, but not limited to: City employees, Council members, City Department Heads, business and community groups, media representatives and the general public. Also, discuss the role of collaboration in building effective teams and working relationships. In your answer, provide an example of a time when you demonstrated a collaborative leadership style to complete a project or initiative.

  15

  CONDITIONS OF EMPLOYMENT: City policy requires that finalists are required to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history. Please note that a criminal conviction does not automatically disqualify an applicant from consideration for employment with the City of Rochester. If selected as a finalist, are you willing to undergo a background investigation?

• Yes

• No

  Required Question

Agency

City of Rochester

Address

201 4th Street SE Rochester, Minnesota, 55904

Phone

(507) 328-2555

Website

https://www.rochestermn.gov/employment

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