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Purchasing Technician

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Class Title

Purchasing Technician

Class Code

1549

Salary

$57,075.20 - $80,288.00 Annually

• Definition

• Benefits

Classification Description Summary

Under general supervision, performs a full range of paraprofessional purchasing duties for standardized or specialized services, materials, supplies and equipment in support of a decentralized purchasing program. Assignments range from routine to moderately difficult and require the application of initiative and independent judgment within the framework of established policies and procedures. This position will also perform related office and account maintenance work, as required.

Essential Functions

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Obtain price quotations, processes orders, schedules deliveries and reconciles purchase orders in procuring a variety of materials, supplies, services and equipment.

Assemble bid documents to be released to public for bid process.

Maintain purchasing section of website at reno.gov.

Maintain blanket vendor accounts.

Maintain schedule of contract expiration dates and initiate bid process to ensure contracts remain current.

Conduct research on sources of supply and determine vendor selection.

Monitor sales of surplus property and provide information to accounting staff for recording the disposal.

Monitor purchases made against accounts and audit expenditures for compliance with Nevada Revised Statutes and purchasing policies, laws and regulations.

Investigate and resolve a variety of purchasing problems including commodity standardization, complaints, price disputes, expediting and change orders.

Respond to inquiries regarding purchasing policies, laws and regulations.

Compose and prepare correspondence and types release and purchasing forms.

Audit and reconcile vendor accounts; performs posting operations on accounting or other records and makes calculations.

Solicit, review, compare quotations and create summary matrixes to clearly explain decisions made on bid items.

Assist department staff with creation of staff reports.

Perform related duties and responsibilities as required.

Minimum Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Organizational structure of City of Reno related to programs and functions of assigned area.

Departmental policies, practices and procedures, including the practices of City of Reno's decentralized purchasing system.

Laws, rules, regulations, and standards applicable to the development and administration of contracts and the bidding processes.

Comprehensive knowledge of markets and products for assigned purchasing areas.

Management information systems and software programs used in the assigned area.

Terms and acronyms commonly used in the assigned function.

Business letter writing.

English usage, spelling, grammar and punctuation.

Methods and techniques of effective customer service.

Office procedure, methods and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

Perform a full range of purchasing functions involving the use of independent judgment and personal initiative.

Explain general purchasing procedures.

Make accurate arithmetic calculations.

Prepare and maintain accurate records and reports.

Apply laws and regulations relating to purchasing.

Express oneself clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with employees, vendors and others contacted in the course of the work.

Communicate clearly and concisely, both orally and in writing.

Experience and Training Guidelines - Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to the completion of the twelfth grade supplemented by college level course work in purchasing, accounting, or a related field.

Experience:

Four years of increasingly responsible clerical and technical purchasing and/or accounting experience related to area of assignment.

Supplemental Information

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Other Requirements

JD 11/2018

Please use this Health and Welfare Benefit Link (http://www.reno.gov/government/departments/human-resources/benefits) to learn more about the City of Reno's great employee benefit plans and wellness programs.

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