Job Information
Dunham & Associates Investment Counsel, Inc. Administrative Assistant in Reno, Nevada
ADMINISTRATIVE ASSISTANT
Dunham Trust Company (DTC) offers a wide range of traditional trust services designed to meet virtually any client’s need, from custodial accounts and safekeeping of assets to family trusts, wealth management and investment options. Headquartered in Reno, Nevada, Dunham Trust Company was chartered in 1999. The firm also has executive offices in Las Vegas, Nevada and Loveland, Colorado.
DTC is looking to hire a full-time Administrative Assistant who will be responsible for providing administrative and back-up receptionist support for the DTC Reno office.
This is not a remote or hybrid opportunity, the position requires Reno local residency and in-office work. We are not able to sponsor visas at this time.
Essential Functions :
Maintain strict confidentiality of all records and data received and produced
Answer phones, screen calls and transfer as necessary on a multi-line system
Update Salesforce database with changes and/or new additions
Make copies, scan, and perform electronic filing of all documents in Laserfiche
Coordinate signatures and notary when needed
Schedule in-person and virtual meetings
Organize in-office meetings (meals, travel, conference room bookings, etc.)
Deliver documents to law offices and/or CPAs as needed
Maintain conference rooms and office common areas in a neat and presentable manner daily
Ensure proper shipment of outgoing mail and packages, maintain related supplies
Assist with other administrative tasks as assigned
Back-Up Functions : (Secondary responsibilities)
- Back-up receptionist for lunches and breaks on a regular basis
Back-up receptionist’s responsibilities when she/he is out of office
Back-up for Sr. Administrative Assistant
Meet and welcome Company clients and visitors, answer questions, and direct them to the appropriate DTC resource
Sort mail for distribution and route faxes to designated individuals or department
Education and Education Required :
High school degree: AA or bachelor's degree preferred.
Minimum of 3-5 years of equivalent experience
Prior experience with Microsoft Office Suite – Outlook, Word, Excel, PowerPoint.
Special Skills Required :
Strong attention to detail.
Excellent organizational skills.
Ability to prioritize multiple projects and responsibilities.
Ability to think and work independently as well as in a team environment.
Accurate data entry and communication skills, both verbal and written.
Knowledge of office systems and procedures.
Working knowledge of office equipment like printers, fax machines, and copiers.
Experience in the trust industry is preferred.
Knowledge of Salesforce a plus.
Dunham offers a complete benefits package to full-time employees who regularly work more than 30 hours per week. Interns and temporary employees are not eligible for these benefits.
Health & Welfare
Medical, Dental & Vision (choices vary by state)
Life and AD&D Insurance (company paid)
Short-Term & Long-Term Disability (company paid)
Long-Term Care Insurance (company paid)
Flexible Spending Plans (Medical and Dependent Care)
Employee Assistance Plan (company paid)
Domestic Partner benefits
Aflac
Other Great Benefits!
401(k) Plan with generous company match
Employee Stock Purchase Plan
Paid Time Off (PTO) and Holiday benefits
Company-Sponsored Events
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