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Vectrus Supply Chain Manager - Australia in Remote, United States

Overview

Under the direction of the of Director of Supply Chain, this position will be a working manager who will support the supply chain function on LGOCAP V INDOPACOM. This role will issue purchase orders and subcontracts utilizing both foreign and U.S. subcontractors. Individual is considered an expert in subcontract management, has as solid track record maintaining compliance with company policy and FAR/DFARS. Ability to work quickly and efficiently with little to no error rate. Comfortable with frequently adjusting priorities to include new taskings with little to no advance notice. Have experience working in the INDOPACOM region or a desire to self-educate on the region and conducting business in the different countries. Experience working with international subcontractors who are not used to working under a US Government prime contract and the patience and ability to coach them through the process. Provide mentorship and training to more junior staff on subcontracts management and compliance. This position will execute and administer various types of Subcontracts and Purchase Orders (POs) through close-out, ensuring compliance with corporate policies and procedures, legal guidelines, FAR/DFARS clauses, and customer requirements. Provides Program Management with contractual guidance while exercising sound ethical and professional judgment within a broadly defined best practice and written policy structure. Responsible for protecting the legal and financial interest of Vectrus Systems Corporation during all discussions and interactions with customers and suppliers. Drafts Request for Proposals, develops source selection criteria, analyzes cost/price data to determine price reasonableness, leads negotiation efforts with subcontractors, and reviews and interprets clauses, formal amendments, agreements and legal documents. Supports all internal and external audits, and provides program support to both internal and external customers. Operates under the functional guidance of Supply Chain organization and Corporate Purchasing Manual, while coordinating closely with other functional departments.

Responsibilities

  • Performs a full range of subcontract activities associated with the administration of subcontracts.

  • Qualifies suppliers, issues RFP’s, evaluates proposals, documents cost and/or price analysis, executes subcontracts incorporating clauses, terms and conditions, technical specifications, statements of work and other certification and representations, and maintains compliant subcontract files in accordance with established procedures and FAR guidelines.

  • Monitors subcontractor performance to ensure that all contract terms and conditions are met while adhering to cost/schedule and mission requirements.

  • Documents subcontractor performance using the Vectrus Subcontract Past Performance Rating System – SPPRS.

  • Uses judgment to interpret internal and external issues and develop best practices.

  • Makes recommendations to management on subcontract issues, and execution of subcontract documents.

  • Assists in coordination with other functional areas on matters related to Subcontracting; prepares responses as necessary to customer correspondence and other requests.

  • Awards subcontract total value, authorizes funding, reviews and validates subcontractor invoices for payment monitor’s balance.

  • Uses specialized knowledge to solve complex and unique problems.

  • Provides subcontract support to the Business Development/Capture Team.

  • Develops, writes and administers commercial contracts in support of headquarters’ overhead operations.

  • Provides formal training to Vectrus employees when necessary.

  • Performs other duties assigned.

    Skills

  • Possesses analytical and interpersonal skills in order to perform the job

  • Good problem solving, negotiation and organizational skills/techniques

  • Strong communicator,

  • Functionally skilled in Microsoft Office products including but not limited to Word, Excel, Outlook and SharePoint.

    Physical Requirements

  • Sedentary work.

  • Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

  • Sedentary work involves sitting most of the time.

  • Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Qualifications

Education

  • BS/BA Degree

    Experience

  • Minimum of fifteen years’ specialized experience administering contracts/subcontracts, purchasing or contract administration using a variety of contract types in CONUS/OCONUS in support of US Federal Government prime contracts.

  • Shall have a thorough working knowledge of the Federal Acquisition Regulations (FAR), DoD FAR Supplement, and other departmental supplements as applicable.

  • Must have a minimum of 15 years direct experience in subcontracts administration on US Government programs.

  • Capable of working independently in a high paced, demanding environment.

  • Must be willing to adjust working hours to accommodate the various time zones within the INDOPACOM region, may include up to 15 hour time differences.

  • Must be willing and able to travel internationally within the INDOPACOM region to remote and/or austere locations for periods of 1-5 months, with limited advance notice.

  • Has as solid track record maintaining compliance with company policy and FAR/DFARS.

  • Experience communicating effectively with executive level leadership.

    Other Requirements

  • Must retain a security clearance or be capable of obtaining a clearance, if required.

  • Shall have a thorough working knowledge of the Federal Acquisition Regulations, (FAR), DoD FAR Supplement, and other departmental supplements as applicable.

  • Must be able to complete the Vectrus Procurement and Government Contracts Certification within six months of hire. (Includes successful completion of one week of in-residence classroom training plus a variety of required on-line training.)

  • Some travel involved to project locations world-wide such as on Temporary Assignments to Programs both CONUS/OCONUS in support of program and mission requirements.

    Benefits

  • Medical, Dental, Vision, 401(k), Life, AD&D, Short Term Disability, Long Term Disability, and other ancillary plans.

    Time off

  • Paid Time Off (PTO), Holidays, Bereavement, and Jury Duty

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