Experience Inc. Jobs

Job Title: Administrative Assistant 3Job Description

We are seeking a highly skilled Administrative Assistant to join our team. The ideal candidate will perform a variety of complex administrative functions for all levels of management, including external business partners. Responsibilities include managing schedules, coordinating travel arrangements, processing business expenses, and providing general office support. The role requires working onsite three days a week and remotely for two days, with flexibility to accommodate different time zones.

Responsibilities

• Manage the calendars of three leaders, including scheduling and coordination.

• Handle expense reports and provide travel assistance for two individuals in Redmond and one in Slovenia.

• Work onsite in Redmond three days a week with flexibility to start early to accommodate the time difference with Slovenia.

• Maintain a high level of discretion due to the nature of the work involving attorneys and public-facing teams in the security space.

• Coordinate meetings and events, department financial operations, personnel operations, and facility operations.

• Manage procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.

• Complete special projects as assigned.

Essential Skills

• 5-7 years of experience in the field.

• Minimum 3 years of experience with Outlook for scheduling meetings.

• Minimum 3 years of experience with Office 365, including Word, PowerPoint, and Excel.

• Minimum 3 years of experience with executive stakeholder management.

• Strong organizational skills, attention to detail, and critical thinking.

• Effective written and verbal communication.

• Ability to manage and support multiple leaders.

Additional Skills & Qualifications

• Equivalent work experience is acceptable in lieu of a degree.

• Flexibility to adapt to business needs and work onsite as required.

• Ability to maintain discretion due to the security-sensitive nature of the work.

• Experience in a fast-paced environment and ability to multitask effectively.

Work Environment

The role requires working onsite in Redmond three days a week and remotely for two days. Standard equipment such as a laptop, mouse, headset, and extra monitor will be provided. The candidate must be flexible to start early to accommodate the time difference with Slovenia. The work involves supporting senior -level staff and requires maintaining a high level of discretion due to the security-sensitive nature of the work.

Pay and Benefits

The pay range for this position is $33.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Redmond,WA.

Application Deadline

This position is anticipated to close on Feb 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.