Job Information
Zeta Sky Administrative Assistant (Admin Assistant) in Rancho Cucamonga, California
Serve as the primary point of contact for administrative inquiries and communications.
Manage calendars, schedule appointments, and coordinate meetings for executive team.
Maintain and update records, databases, and documentation with accuracy and attention to detail.
Assist with creating, editing, and formatting reports, quotes, proposals, and presentations using Microsoft Office Suite.
Organize and manage office supplies, equipment, and facilities to ensure an efficient working environment.
Coordinate with vendors, clients, and internal teams to facilitate smooth operations.
Handle incoming calls and emails, directing inquiries to appropriate team members as necessary.
Assist in tracking and managing vendor IT-related contracts, renewals, and subscriptions.
Assist with basic marketing tasks and campaigns
Coordinate employee and client events
Billing and payment reconciliation
We will ensure the candidate develops these traits:
Organizational Skills: Exceptional attention to detail, time management, and multitasking abilities.
Communication: Excellent verbal and written communication skills. Handle incoming calls and emails, directing inquiries to appropriate team members as necessary.
Problem-Solving: Ability to work independently, troubleshoot issues, and adapt to changing priorities.
Team Player: Collaborative mindset with a customer-focused attitude. Customer experience is our focus.
Business Acumen: Conducts their role in a professional manner, exuding confidence and respect for co-workers, vendors and clients.