Job Information
State of Colorado Payroll Accountant in Pueblo, Colorado
Payroll Accountant
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Payroll Accountant
Salary
$50,000.00 - $55,000.00 Annually
Location
Pueblo, CO
Job Type
Full Time
Job Number
GGJ-9932-04/24
Department
Colorado State University Pueblo
Opening Date
04/15/2024
FLSA
Determined by Position
Primary Physical Work Address
2200 Bonforte Boulevard Pueblo, CO 81001
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
HR margaret.miller@csupueblo.edu
Type of Announcement
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
The Office of Financial Management exists to support the institution's mission by providing a functional campus environment. In general, this includes performing collections and disbursement activities for students, faculty, staff, and outside vendors; generating and preserving financial records of the institution; accounts receivable, accounts payable, cashiering, payroll, grants and contracts, debt payments and Federal Perkins loans, Federal Title IV financial aid, State-funded financial aid and institutional grants-in-aid; develop and enforce policies to ensure that transactions are accurately recorded, that expenditures are made in accordance with State laws, federal grant provisions and contractual agreements, and that University assets are adequately protected from loss and/or misuse, for the enhancement of Colorado State University Pueblo and the learning environment.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world.
Description of Job
This position processes all aspects of payroll for university employees. Duties include analyzing and resolving problems regarding mid-month payroll for student and nonstudent hourly employees and month-end payroll for faculty and staff. This position works independently to compile and verify payroll changes, deductions, job offer amounts, supplemental pay, retirement information, direct deposit information, tax withholding and leave payouts. Additional duties include preparing W-2s on an annual basis and ensuring compliance with Federal and State agencies' requests for information by completing surveys and reports in a timely manner. This Payroll Accountant I provides information to internal and external auditors as needed, as well as prepares exhibits required by the Office of the State Controller and footnotes required by the Colorado State University System Office. This position works directly with Information Technology Services to develop or improve computer processes. The Payroll Accountant I will determine sufficient funds to cover mid-month and month-end payroll and will facilitate a wire transfer from the State of Colorado Treasury Office to the appropriate university bank account.
This position is funded by System funds through fiscal year 2026 for the HCM project. Renewal of position funding is contingent upon continued funding of the project, budgetary approvals, and university fiscal sustainability.
Primary Duties:
Processes all aspects of month-end payroll for faculty and staff
Compiles and implements all changes to payroll, and ensures all payments and deductions are properly coded for withholding.
Prior to final processing, reviews all changes for month-end payroll and reconciles to payroll system reports. Processes payroll upon completion of reconciliation process.
Following month-end payroll, compiles deductions and reconciles with vendor invoices; enters payroll adjustments as needed.
Determines sufficient funds to cover month-end payroll disbursements and related vendor payments and facilitates a wire transfer from the State of Colorado Treasury Office to the appropriate university bank account.
Meets with terminating employees regarding payroll questions or issues.
Processes all aspects of mid-month student and non-student hourly employee payroll
Following mid-month payroll, compiles deductions and balances with vendor invoices. Independently decides when a supplemental processing is necessary.
Determines sufficient funds to cover mid-month payroll disbursements and related vendor payments and facilitates a wire transfer from the State of Colorado Treasury Office to the appropriate University bank account.
Completes various reports as required by federal and state authorities
Answers and submits payroll and employment surveys as requested by Federal and State Agencies.
Completes employment verification requests upon request.
Reconciles monthly PERA premiums and submits report online.
Creates and runs reports to generate information for year-end exhibits, footnotes, financial aid inquiries, and census surveys.
Provides documentation for internal and external audit requests.
Initiates payment for quarterly state unemployment liability after analyzing invoice and coding employee type.
Investigates questions regarding payroll checks through online banking services and/or image software.
Maintains and updates payroll procedures manual
Works with Information Technology Services to create software enhancements or modify existing processes.
Completes annual income adjustments
Adds taxable items that do not occur on payroll, such as car allowances, prizes, life insurance, moving expenses, etc. and verifies Medicare is calculated correctly on these items.
Determines Medicare for life insurance by identifying and calculating taxable portion of coverage based on IRS rates
Ensures payroll checks issued in previous year are voided correctly and not reported in current payroll amounts.
Salary:
$50,000 - $55,000
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
Bachelor's degree from an accredited institution.
Two years of payroll processing experience
Experience and/or commitment to working in a diverse workplace
Preferred Qualifications
Certified Payroll Professional and/or Fundamental Payroll Professional Certification
Multi-state payroll processing experience
Experience with AIS or Glacier payroll software
Supplemental Information
All interested candidates must apply through the online application system.No other format of application materials will be accepted.
Applicants must attach the following documents, in order to be considered for this position:
a letter of intent (cover letter) explaining the extent to which you meet the minimum requirements and preferred qualifications for this position
a current resume or CV
unofficial or official transcripts showing required degree conferred
current contact information for three professional references, either within the online application or as an attachment. Personal references are not counted towards this requirement.
Applications submitted without the required attachments/information above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.
Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until filled; applications received by 5pm Monday, April 29th, 2024 will receive full consideration.
About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 byU.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
Colorado State University Pueblo offers a comprehensive benefits package including:
Medical and prescription insurance
Dental insurance
Vision insurance
Flexible benefit plan
Basic term life insurance
Voluntary term life and AD&D insurance
Long-term disability insurance
Employee assistance program
Travel accident insurance
Voluntary critical illness and accident insurance
Annual and sick leave
Retirement plans
Employee and dependent tuition discounts
State employee discounts via BenefitHub
Other incentives include v arious on-campus event, recreation, and meal discounts.
About Pueblo, Colorado
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
The University reserves the right to check additional references, with prior notification given to the candidate.
Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources& Institutional Equity at (719) 549-2441 or hr@csupueblo.edu.
In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.
Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Have you attached the required cover letter explaining the extent to which you meet the minimum requirements and the preferred and essential competencies for this position?
Yes
No
02
Have you uploaded the required resume/CV?
Yes
No
03
Have you uploaded unofficial transcripts as evidence you meet the minimum educational requirement?
Yes
No
04
Have you included the required three professional references with current contact information?
Yes
No
05
Do you acknowledge that failing to include the required attachments will result in your application not being considered?
Yes
No
Required Question
Agency
State of Colorado
Address
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Website
https://careers.colorado.gov/
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