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Administrator V- Contracts Manager CMHHIP Impact Team

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Administrator V- Contracts Manager CMHHIP Impact Team

Salary

$89,520.00 - $143,256.00 Annually

Location

Pueblo, CO

Job Type

Full Time

Job Number

IIB 06171 03/06/25

Department

Colorado Department of Human Services

Division

OBH - CMHIP

Opening Date

03/06/2025

Closing Date

3/18/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1600 W. 24th St. Pueblo, CO 81003

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Jazzma.Gamboa@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

Please note: This recruitment may be used to fill multiple vacancies.

This position is open to Colorado State Residents Only.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

This is a Hybrid position with 2 days in office, o ffice location will be determined based on candidates residence in relation to Pueblo and Denver Campuses

About the Impact Administration Office at CMHHIP (OCFMH)

The Impact Administration Office exists to oversee and manage the operational, financial, and contractual aspects of the workforce hospital-wide. The unit consists of the Nursing and Direct Care Strategy and Analytics Department, Support Services Strategy and Analytics Department, Strategy and Engagement Coordinator, and the Direct Care Contractual Management Department. The Impact Administration Office will support key stakeholders on a wide variety of the Colorado Mental Health Hospital in Pueblo (CMHHIP) strategic goals, change management related to workforce and personnel, budgetary and financial impacts, and hiring and retention initiatives. The unit oversees all administrative and operational processes and procedures for the Administrative Support staff hospital-wide, including the development and implementation of training curriculum, guidance and performance measures. The Impact Administration Office is the primary liaison between CMHHIP and other State Agencies/Departments associated with workforce and quality related initiatives. The Impact Administration Office is instrumental in furthering organizational culture and engagement through strengthening the internal operations and staffing infrastructure necessary to support CMHHIP in a dynamic and evolving workplace as CMHHIP moves to enhance employment, recruitment and retention strategies, and activities. This office leads in the development of the necessary systems, processes, and tools to facilitate, collect, and share knowledge that is essential to CMHHIPs success. The Impact Administration Office partners with multi-level leadership, and CMHHIP Executive Committee to foster an environment of collaboration, and innovation necessary to operate in today’s workforce

Description of Job

About the Position:

This position is responsible for providing oversight of temporary/contract staff, procurement and management for the Colorado Mental Health Hospital (CMHHIP) temporary staffing needs, through the Impact Administration Office (IAO). Additionally, this position is responsible for securing contractual agreements and encumbrances for the critical care needs of the hospital; such as, critical staffing needs for various departments. Under the guidance of the Chief Impact Officer (CXO), this position extracts, evaluates, and analyzes contractual data for use in decision-making by the CXO and CMHHIP leadership. Duties in this position include:

Administration and Contract Oversight:

• facilitates, implements and provides oversight of assigned contractual agreements for CMHHIP working under the direction of the Chief Impact Officer (CXO)

• responsible for identifying and reaching out to internal and external contract administration stakeholders, facilitating contract administration meetings when necessary or requested for in Hospital provider services

• is the CMHHIP Liaison working with the Chief Financial Officer as assigned. OCFMH management and external stakeholders in the development of contract language and other contract management processes and or protocol

• plays an active role in the operationalization of tactic/sub-strategy adjustments, the design, implementation and training of processes and structures to advance implementation of contract/temporary staffing needs and systemic change related to the workforce under the direction of the Chief Impact Officer (CXO) and applicable stakeholders

• Adapts strategies to meet ongoing and crucial contractual staffing needs in collaboration with CXO, HSD, OCFMH Finance, and Human Resource Business Partners (HRBP). Writes policies and procedures as directed to document process guidelines

• Provides oversight to the Interdepartmental Contract Associates assigned to CMHHIP programs daily operations including personnel and budgetary expenditures and needs

• consults with the CXO of anticipated personnel over-expenditures due to staffing, equipment and software application needs, cost-push inflation or other unforeseen circumstances and make timely requests for budget adjustments to address those needs

• analyze data to forecast trends of hospital-wide vacancies and movement by focusing upon resignations, transfers and separations

• works collaboratively with the IOA leadership to make data-driven decisions and recommendations for robust temporary/contractual staffing plans for the departments

• monitor the performance of contract agencies for matters under its purview including creating and refining the process and procedures; schedule regular and emergency auditing monitoring as needed; conduct monitoring, draft monitor reports and work in conjunction with the IAO analytics team

• monitor/compare the assignment of the hospital contract providers with the vacant position they are assigned and meeting and managing funding and identify budget challenges

• in consultation with program professional staff, compiles disparate components of the contracts, reviews contracts with the CFO’s office and ensures that required needs of the Hospital are met within the contract prior to them being fully executed and before the current contract term begins

• provides technical guidance and direction including interpretation of statutes to CMHHIP professional staff in the formulation of programmatic design and execution strategies that impact contractual and budget administration

• acts as a liaison between CMHHIP, CFO’s office, and accounting and will work in collaboration with these departments with any state statute, regular requirements, policy, and business practice needs. Works in tandem with the CFO’s office to ensure that Institute business documents comply with State fiscal, personnel and procurement rules

• responsible to follow CDHS procurement processes that may include requests for proposals, and the need for documented quotes

• responsible for maintaining Contract Management databases, spreadsheets, and other paper and electronic files within the IAO and provides benchmarking data and reports to the Chief Impact Officer upon request

• lead and oversee the movement of contract/temporary staff and positions providing innovative and thoughtful solutions

• works in tandem with the Workforce Managers and Nursing and Clinical Staffing Offices to monitor organizational changes, fluctuating staffing patterns, and program staffing requirements and develops change proposals to be incorporated within established processes and procedures as approved by the HSD and CXO

• will be the point of contact for appointing authorities to assist with fluctuation of staffing deployment, personnel movement, and licensing needs hospital-wide

• work in conjunction with the OCFMH Finance, hospital program leadership and Human Resources Business Partners to receive the requested information and regularly provide the HSD and CXO with a plan of action. The action will include implications of the change (effectiveness and/or deficiencies, implications with regard to regulatory, CDHS and/or CMHHIP policies, standard operating procedures, State Personnel Board Rules, COWINs partnership agreement and budgetary constraints)

• works in tandem with the CMHHIP leadership to support contract/temporary to meet staffing changes such as new positions, change requests, and obtains current, applicable CMHHIP departmental organizational charts that are in development and implemented related to the need

• work in collaboration with appointing authorities, HRBPs and OCFMH Finance Office with development and/or modifications of Scope of Work for contract temporary staff that will be established from the classification position descriptions for departments served. This position serves as the liaison between CMHHIP, the appointing authority and the OCFMH Contract team during this process

• works with CXO and HSD, CDHS programs and department leadership to develop and maintain a standard contract/temporary staffing process to receive referrals, selection, on and off-boarding and performance management for the duration of the contract agreement

• collaborates and works in tandem with the CXO, HSD, HRBP team to establish and evaluate recruiting strategies to precipitate contract staff interest of employment with CMHHIP. This position will monitor and analyze data results to determine the effectiveness of current practices. Partners with Workforce Managers in the development of workforce sourcing, recruitment, branding and marketing initiatives in relation to contract/temporary staff recruitment initiatives

• provides oversight and develops oversight of efficient management of key processes performed by subordinate staff

• attends and participates in CMHHIP committees and interview panels as requested by hospital program leadership and/or designated by the HDS and/or the CXO

• oversees all aspects of contract/temporary staff on-boarding, tracking and management of assignment to vacant positions throughout the life-cycle of each vacancy and communicates pertinent information to the CXO and applicable stakeholders

Accounts Payables Administration:

• responsible for overseeing and monitoring the receipt and processes and procedures utilized for processing agency invoices and receiving reports for timely payment

• monitor the appropriate systems, receiving reports as they are processed and submitted for payments

• payments will be tracked in a designated spreadsheet or database that may or may not be shared with the OCFMH Finance Office and monitored for final payment processing in such systems

• regularly report to the CXO on the status of this information

• responsible for overseeing and monitoring the compliance of all fiscal and year-end deadlines

Supervision and Performance Management:

• directly supervises designated and completes first-level signature of performance planning and appraisals (PMPs) for assigned staff

• provides appropriate supervision, mentoring, and professional growth and development of staff. Facilitates and encourages unit personnel to make individual commitments to accomplishing the department's mission through task delineation, developing work schedules, adapting the unit structure to change, implementing policies and procedures, employee appreciation/recognition programs, and manages personnel (i.e., orient, train, coach, counsel, motivate, keep current chronological records, performance planning/appraisal).

• Encourages teamwork by creating an environment of empowerment and accountability

• Provides opportunities for staff development and constructive feedback to employees in order to reward, correct, motivate, and drive a high level of engagement.

• Monitors and manages employees’ time and KRONOS activity. Is

• actively involved in the recruitment of personnel by participating in Subject Matter Expert (SME) panels and interviewing process; recommend hire, promotion or transfer of positions.

• Completes supervisory section of IOJ reports and Incident Reporting form in a timely manner

• Conducts supervision meetings with direct reports regularly.

• Demonstrates accountability for the proper use of individuals' patient health information

• trains and works alongside employees on regularly assigned tasks, new techniques, methods, and standards

• assigns an IOA staff as a mentor for guidance and training to contract and new employees.

• develop processes to manage in-office staff and remote workers consistently and equitably despite the differences in work location, if applicable

• disseminates information to other disciplines and department leadership regarding directives using effective communication. Collaborates with the CXO and/or HSD in the event of safety and security needs, to ensure safety measures are delivered

• responsible for establishing and facilitating training needs of the work group

• working in tandem with Leadership, Staff Education and other subject matter experts to ensure staff competence and compliance with workforce sourcing, recruitment initiatives and support staff meet regulatory requirements, both on a routine basis and when critical needs arise

• ensures subordinate staff completes all required annual training and ongoing professional development training (as available)

Other Duties as Assigned

• responsible to perform assigned tasks and duties within the scope of practice for this position that do not fall within the realm of duty statements. This includes, but is not limited to, supporting coverage and backup efforts across the Impact Administration Office at a similar level and as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Experience Only:

• Eight (8) years of relevant experience in administration, leadership, contract and personnel management

OR

Education and Experience:

• A combination of related education in b usiness administration, cost accounting or finance and relevant experience in administration, leadership, contract and personnel management equal to eight (8) years

Substitutions:

• none

  Special Qualifications:

• Four years demonstrated progressive high level functional experience in personnel management, staffing deployment, salary compensation, talent acquisition/management in a healthcare organization with two of the four years supervising a multi-disciplinary team in a complex organizational structure

• Demonstrated knowledge of local, state, and federal employment, labor laws and fair labor practices regulations, as well as employee relations, and collective bargaining agreements

• Advanced computer, Google Suite/Workspace (Docs, Sheets, Calendar, etc) or Microsoft Office (Word, Excel, Outlook), and HR technology skills and analytical computing applications

• Two years of professional experience developing or implementing tools for data collection, collecting and analyzing data, manipulating data to create different reports, graphs, tables, and other visualizations, or an occupational field closely related.

Conditions of Employment

• A pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, conviction of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges

• TB testing and other vaccinations as required by the State of Colorado

• Shall not initiate or engage in sexual, social, personal or financial relationships with patients either during or any time after hospitalization, even if the patient requests or initiates such a relationship. All relationships with current or former patients must be disclosed on your application

• Successfully pass all modules of the CMHIP New Employee Orientation core curriculum to include English reading comprehension, relevant competency assessments and written/practical exams

• Must be able to see and hear in order to observe, address and respond to potential breaches in safety

• Must possess a valid, unrestricted U.S. Driver's License

• This position works with confidential Information, and is expected to maintain confidentiality at all times

• Work in situations involving assaultive behavior

• Be up-to-date on CTI/MANDT, CPR and VDI

• Lift arms above head and kick as high as own waist

• Stabilize another person to accomplish a controlled take down

• Rotate body 90 degrees with feet planted for using a defensive tactic

• Kneel on one or both knees and stand up again with multiple repetitions

• Must be able to see and hear in order to observe, address and respond to potential breaches in safety

• Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury

• Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently

• Work in situations involving assaultive behavior, physical control of another person and/or restraint

• Former employees of the Colorado Department of Human Services (CDHS) who were disciplinary terminated or resigned in lieu of termination must disclose the information on your application and may not be eligible for employment at CDHS

  Appeal Rights:

  If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please contactjazzma.gamboa@state.co (jessica.stroman@state.co) .us

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

  *Some positions may qualify for the Public Service Loan Forgiveness Program. For more

  information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

  Our Values:

  We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .

  Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

  We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

  Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

  We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

  Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

  We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

  ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

  THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

  Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

At the bottom of this job posting are links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

• This information is available to me and I have read this information. This information is available to me and I have read this information. This information is available to me and I have read this information.

• I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

  02

  Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.

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  03

  If you are a current or former State of Colorado employee, please list your employee number (starts with 997...) and/or the years that you were employed with the State:

  04

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

  05

  Please describe in detail what your perception that your role would be in this positions and describe in detail your experience that makes you the best candidate for this position.

  06

  Please describe In detail your leadership experience and how that would correlate to this position.

  07

  Please describe in detail and where it can be found on your application your experience in management and oversight of procurement contracts for personal service temporary staff providers in a critical care setting.

  08

  Please describe in detail and where it can be found on your application your experience developing change proposals to be incorporated within established processes and procedures that include monitoring organizational changes, fluctuating staffing patterns, and program staffing requirements.

  09

  Describe a situation where you identified that you did not have the ability to complete a project or task within a set deadline. How did you handle this? What have you learned? How would you handle this situation in the future?

  Required Question

Employer

State of Colorado

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