Experience Inc. Jobs

At United Way, our mission is to uplift individuals and families, helping them thrive at every stage of life. We do this by providing essential support---like early education, nutrition, mental health resources, and opportunities for community engagement---so everyone feels connected, and supported. We're also focused on promoting financial security, creating pathways to long-term stability, and equipping people with the skills they need to succeed. You can do this, and we are here to help. None of this would be possible without the support of our donors, volunteers, and partners.

At the heart of it all, United is the way to understanding and hope, creating stronger, healthier communities and a brighter future for everyone.

We are looking for someone who is/has:

• Extremely detail-oriented
• Able to juggle multiple projects at once
• Able to quickly pivot directions as needed
• Able to work with a wide variety of people both internally and externally
• 1.5 + years of experience in event planning
• Background or proficiency in experience design techniques

Key Responsibilities

Event Calendar Management

• Centralized Event Calendar: Maintain a comprehensive event calendar as a resource for internal stakeholders, keeping the team aligned on timelines, logistics, and promotions.
• Cross-Channel Promotion: Collaborate with Resource Development and other seasonal programs to help promote events across social media, email, and other channels. Include short event descriptions and CTAs for a consistent event marketing brand and message. Leverage audience profiles and data to influence event strategy.

Event Strategy, Planning & Execution

• Lead Events: Oversee planning and execution of significant events, including Tocqueville Society and Service Projects, Leadership Donor Events, Emerging Leaders gatherings, Day of Caring, and United Way office/program tours, Board of Directors and Executive Committee meetings, and more as needed.
• Manage and Collaborate with Teams: Lead cross-functional teams, coordinate with vendors, and collaborate with stakeholders to ensure seamless event execution. Foster clear communication and teamwork to bring event visions to life while meeting deadlines and budgets.
• Leverage audience profiles and data to influence event strategies and tactics.
• Community Center Openings: Manage all event design and logistics for new Community Center openings, including tour arrangements and coordinating with internal teams and Paratransit.

Project Management

• Event Timelines & Logistics: Set deadlines, secure venues, coordinate catering and equipment, and prepare thank-you gifts, as well as public communication schedules.
• Promotional Materials: Collaborate with senior staff and create a quarterly events budget to ensure promotional content and items align with event objectives across print, video, and digital.
• Social Media & Articles: Work with the Social Media and Brand Strategist (Danielle) to ensure engaging social media and article coverage before, during, and after events. Handoff priority event articles for monthly newsletter content.
• Promotional Item Management: Source, brand, and order event-related gifts, awards, and apparel in a timely and cost-effective manner.

Reporting & Metrics

• Post-Event Debriefs: Provide insights and recommendations to improve future events, tracking metrics like attendance, engagement, and social media reach.
• Other misc. projects as directed

Work Schedule:

Typically, 8:30 a.m. - 5:00 p.m. Monday-Friday (Full-time; 40 hrs. /week). Will be expected to work evenings and weekends as needed to cover various events. The position reports to the Marketing Director.

Physical Activity: In the course of perfo rming this job, the incumbent typically spends time sitting, walking, standing, listening, speaking, writing and operating a personal computer. Frequently, he/she will be required to drive an automobile to attend meetings or events within the community. Occasionally, he/she is expected to lift and carry office records and supplies up to 15 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties of the job.