Job Information
Providence College Administrative Coordinator in Providence, Rhode Island
Position Information
Position Title Administrative Coordinator
Overview
Provide administrative and technical assistance for the Information Technology department in support of the Sr. Associate Vice President/ CIO and the management team.
Essential Duties:
Answer phones, manage department calendar/meetings, maintain department supplies, and greet and direct visitors to appropriate areas or persons. Sort, open, distribute, and route individual or departmental incoming mail and prepare outgoing mail. Coordinate internal and external attendees’ calendars; reserve/schedule meeting rooms and make arrangements for equipment, seating, and refreshments. May organize and coordinate special events or programs.
Work with the Sr. Associate VP, the Assistant VP, and the directors to submit the fiscal budget. Track and report on current budget amounts and status, collect budget requests and justifications from the IT groups and consolidate as needed, and enter and submit budget into Banner.
Manage purchase order requests as well as Amazon, WB Mason, and Grainger non purchase order based, and accounts payable processing for the department.
Serve as a support resource for the Director of Technology resources and the Software Trainer & Support Specialist by attending new workshop sessions and provide feedback on the pace, content, and clarity of the training. Enter all workshop sessions in 25Live with dates, times, and duration. Send meeting invites to the work attendees.
Perform intermediate and advanced computer functions including managing databases, creating, analyzing, integrating, and importing linked spreadsheets; create mail, envelope, and table merges; create and edit captions; add graphics; edit images, footnotes, endnotes, indices, tables of content, and create master documents and reports using information from several sources.
Serve as department liaison for campus cellular devices and the creation of cellular vendor sub-accounts for campus departments.
Marginal Duties:
Perform all other duties as may be required.
Education and Experience Required
Associate’s degree from an accredited institution required.
Three to five years’ of office experience or an equivalent combination of education and expenence.
Excellent writing and communication skills.
Excellent computer skills including excel, word, and web editing.
Ability to support technical innovations.
Pro-active with the ability to work in a time-sensitive environment.
Physical Demands
Sitting in a normal seated position for extended periods of time.
Reaching by extending hand(s) or arm(s) in any direction.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
Communication skills using the spoken word.
Ability to see within normal parameters.
Ability to hear within normal range.
Ability to move about.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee Status Full Time
Salary Grade 17 (Min. $21.15/Mid. $27.50/Max. $33.85)
Salary Information
Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.
Benefits
Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:
Promote the health and well-being of you and your family
Provide financial security while you are working
Build financial resources for retirement
Help you balance personal and work responsibilities
Provide educational opportunities for you and your family
These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link: https://human-resources.providence.edu/benefits/
Union Status Non-Union
Shift:
If other, please enter regular schedule.
EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.
Posting Detail Information
Requisition Number AS909P
Closing Date
Open Until Filled
Special Instructions to Applicants
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
Required Documents
Resume
Cover Letter
Optional Documents