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Bristol Myers Squibb Executive Associate II, Medical Cardiovascular – Milvexian in Princeton, New Jersey

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

The Executive Associate II position provides administrative support to the VP, WW Medical Cardiovascular – Milvexian and team. The Executive Associate will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment, The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Key Responsibilities

  • Consistently demonstrates strong initiative and follow-up with focus on details. Must be proficient working with minimal supervision.

  • Phone and calendar management as well as timely scheduling to ensure meetings are prioritized and occur with appropriate timelines.

  • Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.

  • Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.

  • Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses.

  • Ensure manager’s preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads).

  • Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.

  • Proactive management of high profile internal & external events.

  • Coordinates with other administrative assistants/coordinators as required and as back up support when requested.

Qualifications & Experience

  • High School degree, some college or degree desirable.

  • 10 years administrative or comparable experience; prior BMS and Executive Associate Experience preferred.

  • Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint). Knowledge of BMS Systems and Processes, video conferencing and Microsoft teams, skype

  • Concur Travel and T&E, Ariba/SAP, SharePoint, eSetup/mybms, eTime, Workday, Room Scheduler.

  • Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload.

  • Successful candidate must be able to learn new tools and systems in an ever-evolving environment.

  • Exhibits a positive work attitude, and high productivity.

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or any part of the recruitment process direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Company: Bristol Myers Squibb

Req Number: R1543490

Updated: 2021-07-30 02:39:13.773 UTC

Location: Princeton,New Jersey

Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.