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Administrative Assistant I

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Position Information

The Department of Computer Science and Engineering Technology invites applicants to apply for a full-time, non-exempt, twelve month position with benefits . The position will report to the Department Chair.

Responsibilities

• Edit, format, and revise a variety of documents and materials created by others.
• Proofread for grammatical, typographical and basic content errors; compose responses to routine inquiries in accordance to general instructions,
• Develop, implement, and maintain paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security; enter, update, and retrieve information as needed.
• Screen telephone calls and visitors; schedule and coordinate meetings and appointments.
• Make travel arrangements following general instructions and campus procedures.
• Perform necessary follow-up for vouchers, expense reports, and reimbursements.
• Perform other related duties as assigned.

Classification

43-0000 Office and Administrative Support Occupations

Required Qualifications

• High School Diploma orGED.
• Two years of experience providing administrative support.
• Knowledge of Microsoft Office Suite and other software packages to include Excel, Power Point, Word, email or calendaring software, and Internet proficiency.

Preferred Qualifications

Required Knowledge, Skills, Abilities

• Ability to proofread and edit written documents.
• Ability to pay attention to details.
• Ability to balance multiple projects at a time are expected.
• Ability to communicate effective both orally and in writing.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignmentswith general instructions.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.

Certifications/Registrations

N/A

EEO Statement

UMESis anEEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

FLSA

Non-Exempt

Salary

$45,375 - $72,448

Posting Detail Information

Posting Number

S00693P

Application/Resume deadline

Open Until Filled

Yes

Resume/Application Process

Review will begin immediately and continue until the position is filled.Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidates prior consent). All applicants must apply using the new online application system. Please visithttps://umes.peopleadmin.com/postingsto apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

Job Posting Link

https://umes.peopleadmin.com/postings/4135

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. *Do you possess a high school diploma or GED?
   • Yes
   • No
2. *How many years of experience do you have providing administrative support?
   • Two-three years
   • Four or more years
   • None of the above
3. *Do you have experience with MicroSoft Office Suite?
   • Yes
   • No

Documents Needed To Apply

Required Documents

1. Resume
2. Cover Letter
3. List of References