Experience Inc. Jobs

Description & Details: Hacienda CDC, a trusted community development corporation that strengthens individuals and families through affordable housing, holistic services, and advocacy, is searching for an Office Coordinator to bring their love for working with people and wearing many hats as they work to support our organization\'s operational efficiency! When you join the Administrative Team at Hacienda CDC, you join a team that is the backbone of the organization and works in support of its programs and employees. Your primary tasks will include acting as the first point of contact for all clients and visitors, serving as the organization\'s phone operator, creating and upholding efficient office procedures, and more. The ideal candidate will have a can-do attitude and a friendly demeanor. They will excel in office administration and enjoy doing a wide variety of tasks in support of our departments. They will be fantastic at time management and thrive in fast-changing environments. They will have a genuine enthusiasm for our mission and understand how their contribution plays into the big picture. This position\'s primary responsibilities include: Serve as the first point of contact for all phone, email, and walk-in inquiries related to our programs and services. Greet clients, visitors, and guests; determine the purpose of their visit and direct them to the appropriate location or department. Act as the operator, screening phone calls, routing calls to the appropriate party, and taking accurate messages when needed. Oversee day-to-day office operations, ensuring efficiency, and develop and implement streamlined office procedures. Maintain office and kitchen/break room supplies, track inventory, and re-order supplies as needed. Handle the purchasing and set up office equipment and furniture as needed. Sort and distribute incoming/outgoing mail and packages to the appropriate recipients in a timely manner. Support Accounts Receivable by recording checks received on a daily ledger and providing a weekly summary. Our ideal candidate must have: Proficiency in speaking, reading, and writing in English/Spanish or English/Somali is required. A minimum of two years experience in reception, office management, or administrative assistance duties is required. At least a high school diploma or GED with relevant experience is required. A welcoming demeanor with excellent customer service skills, with the ability to interact and communicate effectively with employees, community members, vendors, and senior leadership. Highly organized with excellent time management skills and the ability to meet deadlines and remain responsive to requests. Strong commitment to confidentiality, ensuring the protection of client, employee, and organizational information. The ability to work well independently and as a team player while collaborating across multiple departments. Knowledge of office administration, clerical, and reception procedures. Tech-savvy, proficient with Microsoft Office Suite (SharePoint, Outlook, Teams), and can learn new software quickly. The ability to be flexible and adaptable in changing situations. The ability to work evenings and weekends on occasion. Language skill requirement or preference: This position frequently interacts over the phone, email, and in person with clients who primarily speak Spanish.