Experience Inc. Jobs

At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven’t stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We’re always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.

Job Function Summary

Administrative Support Provides a full range of administrative support to a corporate officer to enhance efficiency and support achievement of business goals.

Key Responsibilities

General Administrative Support Provides administrative support and confidential assistance to a corporate officer (officer); receives visitors, callers and incoming mail; determines priority and personally handles incoming matter or refers to officer or appropriate staff; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes, etc. Researches files, compiles and consolidates data and prepares special and periodic reports or inputs to special projects. Communicates directives and information from the officer to managers and staff; reviews and manages incoming mail, documents submitted for approval/action and other action items and refers to staff for action, tracks and follows up to ensure completion.

General Office Administration Participates in the development and implementation of administrative standards, policies and practices for the organization; ensures that standards, policies and practices are followed within the officer’s organization. Handles all administrative tasks or issues that arise not requiring the attention of the officer or other staff; ensures efficiency and organization of office operations. Communicates directly and on behalf of the officer with other officers, managers, staff and others on matters related to the executive’s priorities and views; maintains awareness of issues occurring in the environment and makes officer aware of those needing attention. Provides guidance on administrative requirements, standards and expectations to administrative support staff within the officer’s domain; may provide mentoring, performance guidance or corrective action input to direct manager.

Activity/Event Scheduling and Management Schedules meetings and appointments for officer; monitors schedule to keep officer informed of upcoming commitments and responsibilities; researches and coordinates with staff or personally provides background materials to prepare the officer for meetings and events. Coordinates, schedules and confirms travel arrangements (flights, hotels, transportation); creates itinerary; identifies or provides proper travel documents; makes changes as needed or requested. Plans and executes all logistics for officer’s special events, meetings and off-sites, including reporting and troubleshooting problems with facilities, office equipment or furniture; selects, reserves and sets up venue and arranges catering; compiles and assembles participant packets and materials.

Budget Support Collects and consolidates data to prepare officer’s operating budget; monitors and analyzes expenditures and informs officer of variances and the reason for them; recommends adjustments in response to changing priorities and conditions.

Personnel Support Tracks headcount and personnel actions; initiates position requisitions on behalf of officer; maintains records on employee cross-training, performance and recognition; maintains updated organization charts; collects and maintains scorecard data; supports hiring and onboarding processes.

Purchasing Support Purchases a variety of office supplies, services and equipment using procurement cards and informal acquisition procedures; reconciles purchase card statements.

Transactional Support Reviews, verifies and processes administrative transactions such as requisitions, change orders, travel authorizations, etc. using administrative software applications; provides expertise to other team members regarding functional user interface procedures and processes for administrative software applications.

Education/Experience/Certifications

Education Associate’s degree in secretarial science, business administration or other related field preferred or equivalent experience.

Experience Preferred : eight or more years in progressive administrative support and secretarial positions or a related field.

Competencies (Knowledge, Skills, Abilities)

Functional Competencies

Intermediate knowledge of PGE policies, procedures, philosophies and goals

Intermediate knowledge of the company's operations planning and budgeting procedures

Advanced knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar

Advanced knowledge of clerical/administrative procedures, requirements and technique involved in carrying out the work of an organization

Advanced skills in applying procedures and practices within the framework of established guidelines

Advanced knowledge of the organization, functions, key personnel and sources of information of the office served

Advanced computer skills using Microsoft Office (Word, Excel, PowerPoint, SharePoint) and eRecords and entering and processing data

Working skills using office equipment, including copiers, printers and phones

General Competencies

Intermediate business process interrelationships skills

Advanced diplomacy skills

Advanced influence skills

Intermediate negotiation skills

Advanced organization and prioritization skills

Advanced problem-solving skills

Advanced written and oral communication skills

Physical and Cognitive Demands

Cognitive Level

Intermediate: Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.

Cognitive

Ability to adhere to set response times, deadlines and time-sensitive tasks

Ability to follow accuracy standards

Ability to follow through on decision-making tasks

Ability to interact effectively and collaboratively within a team environment

Ability to communicate and problem solve when under stress

Ability to respond and adapt to frequent change

Ability to accept and demonstrate self-awareness when provided constructive feedback

Ability to discern feedback and acknowledge ownership of areas of improvement

Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks

Ability to successfully collaborate with peers, managers and others within the organization

Demonstrates sound memory

Ability to process new information to be applied consistently to work tasks

Schedule/Attendance

Ability to adhere to pre-established schedule, including start/stop time and break/lunch schedule

Ability to work long hours

Ability to work a variable schedule

Ability to report to work and perform work during periods of severe inclement weather

Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance

Ability to work shift schedule

Ability to work on-call schedule

Physical Capabilities

Driving/travel/commute: Daily within service territory - Frequently (at least once a week or more)

Computer use (use computer regularly for entire work shift)

Lifting/pushing/pulling: Up to 10 lbs.

Carrying: Up to 10 lbs.

Environment

Office – Hybrid – 3 days in office

Compensation Range:

$60,975.00 - $101,625.00

Actual total compensation, including a performance based incentive bonus, is commensurate with experience, skills, qualifications, education, training, and internal equity. While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range, the decision will be made on a case-by-case basis.

PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click here (https://portlandgeneral.com/hrcs5511) .

Join us today and power your potential!

Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.

PGE is committed to diversity and inclusion in the workplace and is an equal opportunity employer. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law.

PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Talent Acquisition Specialist (Recruiter) associated with the job posting. You may also make this request by contacting talentacquisition@pgn.com or by calling 503-464-7250. The Recruiter will provide information and next steps for the accommodation process. Our Diversity, Equity & Inclusion (DEI) team is also available for support. You can contact them at dei@pgn.com .

To be considered for this position, please complete the following employment application by the posting close date. Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled.